Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Woodfield Academy and Oak Hill First School
Studley Road
Redditch
B98 7HH
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH23
Internet address(es)
Main address: http://www.woodfield.worcs.sch.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/woodfield_academy_and_oak_hill_first_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Woodfield Academy and Oak Hill First School — Tender for Catering Services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services at Woodfield Academy and Oak Hill First School, Redditch.
The catering service provision at the Schools has not been market tested for many years and to ensure Best Value principles are applied the Head teacher and School Governors have made a decision to tender the catering service.
Woodfield Academy currently provides conveyed hot meals to Oak Hill First School, which does not have its own kitchen. The schools are situated less than half a mile apart.
The new contract will commence on 1.8.2016, for an initial 1 year term with the option of an additional 2 x 1 year extension.
The current value of the contract is approximately 125 000 GBP per annum, which includes children and adult meals, direct staff costs and sundries.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Woodfield Academy and Oak Hill First School,
Redditch,
Worcestershire,
UNITED KINGDOM.
II.2.4) Description of the procurement
Woodfield Academy is a middle school (years 5-8) with 559 pupils (2015/6 roll) and on site. Its ethos is:
A happy, successful, safe environment where learning and achievement are valued and children prepare to become confident global citizens. A place where learners are taught to make informed choices and to be responsible for their own actions.
Woodfield Academy wishes to offer healthy eating options within the menu with minimal use of disposables. The menu should be based on the use of fresh ingredients and bakery products.
Working with the local community is something that the school strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 20 mile radius of the school): details should be included within your submission.
There are also several other objectives which the school wishes to achieve as a result of this tender process;
1. The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students.
2. Better value for money to be provided to the school ensuring that the students are provided with a variety of quality food with reasonable portion sizes.
3. Innovation and flexibility with the ability to ‘move with the times’ and recommend new service initiatives.
4. An effective marketing campaign should be implemented including the organisation of a series of theme days throughout the year ~ a minimum of two each term.
5. There needs to be total transparency with accounts that are clear and easy to understand.
6. To ensure that all Free School Meals, and hospitality is provided strictly at net cost of ingredients.
7. The school is committed to ensuring that the national living wage is paid to all staff, with a salary for the catering manager that is competitive within the industry.
Oak Hill First School operates a very flexible lunch service and the children can either opt to have a school meal every day, on specific days each week, or on an ad-hoc basis (taking meals as and when they choose) or bring a packed lunch. There are two different school meal choices each day or jacket potato. The School are looking to increase the choice and variety to attract more users of the catering service.
The schools wish the successful contractor to introduce a system of online payment for meals, similar to ParentPay and operated by the contractor.
The chosen company will have as a minimum The Soil Association Food for Life Silver Catering Award and aspire to reach gold standard within 12 months.
Woodfield Academy has a well-equipped production kitchen. The school does not anticipate the need for any financial investment in the kitchen but would be looking for advise and discussion regarding any requirements and decide how and who pays for it.
Oak Hill First School has 446 children on its roll, 66 children are entitled to FSM and 229 children are entitled to KSI FSM.
Eleven staff are currently employed by the incumbent contractor including 2 FSA AT Oak Hill to manage and oversee the catering service and therefore TUPE Regulations will apply to this contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
375 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2016
End:
31/07/2019
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/03/2016
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/04/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/woodfield_academy_and_oak_hill_first_school
The closing date for receipt of the Pre-Qualification Questionnaire is 28.3.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Woodfield Academy and Oak Hill First School
Redditch
UK
VI.4.2) Body responsible for mediation procedures
Woodfield Academy and Oak Hill First School
Redditch
UK
VI.4.4) Service from which information about the review procedure may be obtained
Woodfield Academy and Oak Hill First School
Redditch
UK
VI.5) Date of dispatch of this notice
22/02/2016