Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Eastbourne Homes Limited
1 Grove Road
Eastbourne
BN21 4TW
UK
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.eastbournehomes.org.uk/
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.myTenders.org
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
Central Court
Orpington
BR6 0JA
UK
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Tenders or requests to participate must be sent electronically to:
www.myTenders.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas servicing and breakdowns, including associated repairs, for Eastbourne Homes Limited.
Reference number: T1-3491
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
EHL wish to appoint an experienced and qualified contractor(s) to deliver their Gas servicing and breakdowns service to domestic properties, including commercial boilers at blocks. The contract will service approximately 3 160 sites (subject to changes in the Contracting Authority's stock.) Applicants are advised that the services will be divided into 2 lots.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=171191
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.5) Estimated total value
Value excluding VAT:
6 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Domestic properties.
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
The provision of the service at approximately 3 150 domestic properties own/managed by EHL with an approximate annual value of 385 000 GBP.
II.2.5) Award criteria
Criteria below:
Quality criterion: Responses to technical questions
/ Weighting: 40
Quality criterion: Interview presentation
/ Weighting: 20
Cost criterion: Annual servicing costs
/ Weighting: 15
Cost criterion: Bespoke schedule of rates total
/ Weighting: 7.5
Cost criterion: Installation costs
/ Weighting: 10
Cost criterion: Variation costs
/ Weighting: 2.5
Cost criterion: Labour rates and material costs
/ Weighting: 5
II.2.6) Estimated value
Value excluding VAT:
1 925 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
EHL may elect to extend the contract for up to an additional five years, on an annually renewable basis. In any event, the contract will not exceed 10 years in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers are to note that there is no guarantee that the appointed contractor will be instructed to undertake programmed installation works. The client reserves the right to appoint a contractor, of their choice, to undertake their programme of boiler installs/replacements or place an order for installs/replacements via this contract at their discretion.
Lot No: 2
II.2.1) Title
Commercial properties.
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
The provision of the service at approximately 10 sites properties own/managed by EHL with an approximate annual value of 25 000 GBP.
II.2.5) Award criteria
Criteria below:
Quality criterion: Response to technical questions
/ Weighting: 40
Quality criterion: Interview presentation
/ Weighting: 20
Cost criterion: Annual servicing costs
/ Weighting: 35
Cost criterion: Labour rates and material costs
/ Weighting: 5
II.2.6) Estimated value
Value excluding VAT:
125 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
EHL may elect to extend the contract for up to an additional 5 years, on an annually renewable basis. In any event, the contract will not exceed 10 years in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
A certificate from the Registrar of Companies will be required.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
As a minimum, the following registrations/ memberships are required with full details provided in the tender documentation:
— GasSafe,
— NICEIC.
III.2.2) Contract performance conditions
Please see the tender documentation for all relevant conditions.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
24/03/2016
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The contracts will be re-procured in either 5 or 10 years time.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note that the Contracting Authority reserves the right to cancel this procurement process at any point and may decide to award parts of the contract or not to award the contract at all upon completion of this procurement process. This applies to both lots.
(MT Ref: 171191).
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms LLP
Central Court, Knoll Rise
Orpington
BR6 0JA
UK
Telephone: +44 1689885080
Fax: +44 1689885081
Internet address(es)
URL: http://www.effefftee.co.uk
VI.5) Date of dispatch of this notice
22/02/2016