Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bield Housing and Care
79 Hopetoun Street
Edinburgh
EH7 4QF
UK
Contact person: Jim Grant
Telephone: +44 1312734078
E-mail: j.grant2@bield.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.bield.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13722
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Automatic Doors — Service Visits and Reactive Maintenance 2017 to 2020.
II.1.2) Main CPV code
44221200
II.1.3) Type of contract
Services
II.1.4) Short description
Automatic doors — Service Visits and Reactive Maintenance Contract.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Automatic Doors West
II.2.2) Additional CPV code(s)
44221200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
West of Scotland including Glasgow, Dunbartonshire, Lanarkshire, and Ayrshire. This lot also includes some sites in West Lothian, Rothesay, Dunoon and Oban.
II.2.4) Description of the procurement
Provision of service visits and a reactive maintenance service in regard to automatic doors, both in respect to main entrances and tenants flats.
Please note that the contract value noted below is the estimated value for the Lot over the entire contract period including the optional extension. Please note that these are historical costs based on previous years spend and may not be reflective of contract spend in subsequent years.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Automatic Doors East
II.2.2) Additional CPV code(s)
44221200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
East of Scotland including Edinburgh, West Lothian, Scottish Borders, Stirling, Falkirk, Perth, Dundee, Fife,and Angus.
II.2.4) Description of the procurement
Provision of service visits and a reactive maintenance service in regard to automatic doors, both in respect to main entrances and tenants flats.
Please note that the contract value noted below is the estimated value for the Lot over the entire contract period including the optional extension. Please note that these are historical costs based on previous years spend and may not be reflective of contract spend in subsequent years.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
The contract can be extended by up to a further 24 months in total. This decision will be based on a number of factors including contractor performance and budget.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers require to have the necessary equipment and trained staff competent in the correct use and maintenance of the various automatic doors subject to this tender.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders should provide (‘general’) yearly turnover for the last 2 years
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
Bidders will be required to state the value(s) for the following financial ratio(s):
Profit before interest and taxation.
Interest cover.
Net current assets.
Gearing.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability Insurance 10 000 000 GBP
Public Liability Insurance 5 000 000 GBP
Professional Indemnity Insurance 5 000 000 GBP
Product Liability Insurance 5 000 000 GBP
Minimum level(s) of standards required:
Bidders will be required to have a minimum ‘general’ yearly turnover of 120 000 GBP for the last 2 years.
Please note that this turnover figure is in relation to a single Lot. Bidders who are to be considered for more than one Lot must have the level of turnover relevant to all lots i.e.
Bidders who are to be considered for two Lots will be required to have a minimum ‘general’ yearly turnover of 240 000 GBP for the last 2 years;
The acceptable range for each financial ratio is:
Profit before interest and taxation (greater than 1 GBP)
Interest Cover (greater than 1.1 times)
Net current assets (greater than 1:1 i.e. must be positive)
Gearing (less than 50 %)
The ratio will be calculated as follows:
Profit before interest & taxation (factual and identified within financial statements)
Interest cover (profit before interest and taxation plus Interest received divided by Interest payable)
Net current assets (Current assets divided by current liabilities)
Gearing (Total debt greater than one year divided by equity)
Bidders must hold or commit to put in place the required levels of insurance cover.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.1.2 Examples of services carried out during the last three years (35 per cent weighting)
4C.6, 4C.6.1, 4C.8.1, 4C.8.2 Qualifications and Staff Numbers (35 per cent weighting)
4C.9 Plant, Tools or Technical Equipment (30 per cent weighting).
Minimum level(s) of standards required:
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services described in part II.2) of the OJEU Contract Notice and detailed within the ‘Additional Documents’
Bidders will be required to confirm which relevant educational and professional qualifications are held by their staff. Bidders will be required to confirm their average annual manpower for the last three years.
Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/03/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
06/03/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=480440.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:480440)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=480440
VI.4) Procedures for review
VI.4.1) Review body
Bield Housing & Care
79 Hopetoun Street
Edinburgh
EH7 4QF
UK
Telephone: +44 1312734078
E-mail: j.grant@bield.co.uk
Internet address(es)
URL: http://www.bield.co.uk
VI.5) Date of dispatch of this notice
03/02/2017