Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bishop Challoner Catholic Federation of Schools
352 Commercial Road
London
E1 0LB
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKI
Internet address(es)
Main address: http://www.bishopchallonerfederation.towerhamlets.sch.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.litmuspartnership.co.uk/project/bishop_challoner_catholic_federation_of_schools
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bishop Challoner Catholic Federation of Schools — Tender for Cleaning Services.
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Bishop Challoner Catholic Federation of Schools (the Client) consists of a separate Girls' School, Boys' School and co-ed 6th Form located on one site in Shadwell (London Borough of Tower Hamlets). There are approximately 1 500 pupils across all 3 ‘schools’ with 700 pupils in the Girls' school, 550 pupils in the Boys' school and 250 pupils in the 6th Form. There are approximately 200 teaching and administrative staff as well as visitors to the federation.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Bishop Challoner Catholic Federation of Schools, London, United Kingdom.
II.2.4) Description of the procurement
The new buildings project for Bishop Challoner was completed a number years ago. Since then pupils have enjoyed the use of the state of the art facilities including the well-equipped food and design technology rooms, science labs, music rooms, art studios, sports hall, drama studio, dance studio and theatre. There are also 46 classrooms, some of which are set up as ICT suites, as well as a number of faculty offices and senior leadership offices. There is an executive head suite including a boardroom as well as administration and finance offices. All in all the floor area equates to approximately 11 000 m2.
The main school cleaning takes place between 18:00 and 20:00 Monday to Friday and the service runs for 52 weeks per year.
The current incumbent is Ridge Crest Cleaning Services.
There are incumbent members of cleaning staff who are members of the LGPS.
The current annual value of the current contract is 205 338 GBP.
The contract being tendered will commence on 1.8.2017, on a 3+2 years basis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2017
End:
31/07/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/03/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
21/04/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/bishop_challoner_catholic_federation_of_schools
The closing date for receipt of the Selection Questionnaire is 10.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Bishop Challoner Catholic Federation of Schools
London
UK
VI.4.2) Body responsible for mediation procedures
Bishop Challoner Catholic Federation of Schools
London
UK
VI.4.4) Service from which information about the review procedure may be obtained
Bishop Challoner Catholic Federation of Schools
London
UK
VI.5) Date of dispatch of this notice
03/02/2017