Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North East Procurement Organisation (Central Purchasing Body)
Guildhall, Quayside
Newcastle
NE1 3AF
UK
Contact person: Laura Kyle
Telephone: +44 1912613916
E-mail: laura.kyle@nepo.org
NUTS: UK
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1) Name and addresses
Darlington Borough Council (Framework Contract Participant)
Town Hall, Feethams
Darlington
DL1 5QT
UK
E-mail: customerservices@darlington.gov.uk
NUTS: UK
Internet address(es)
Main address: www.darlington.gov.uk
I.1) Name and addresses
Durham County Council (Framework Contract Participant)
County Hall
Durham
DH1 5UL
UK
E-mail: help@durham.gov.uk
NUTS: UK
Internet address(es)
Main address: www.durham.gov.uk
I.1) Name and addresses
Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Street
Gateshead
NE8 1HH
UK
E-mail: customerservices@gateshead.gov.uk
NUTS: UK
Internet address(es)
Main address: www.gateshead.gov.uk
I.1) Name and addresses
Middlesbrough Borough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
UK
E-mail: contactcentre@middlesbrough.gov.uk
NUTS: UK
Internet address(es)
Main address: www.middlesbrough.gov.uk
I.1) Name and addresses
Newcastle City Council (Framework Contract Participant)
Civic Centre, Barras Bridge
Newcastle
NE1 7RS
UK
E-mail: csc@newcastle.gov.uk
NUTS: UK
Internet address(es)
Main address: www.newcastle.gov.uk
I.1) Name and addresses
North Tyneside Council (Framework Contract Participant)
Quadrant, Silverlink North, North Tyneside
Newcastle
NE27 0BY
UK
E-mail: contactus@northtyneside.gov.uk
NUTS: UK
Internet address(es)
Main address: www.northtyneside.gov.uk
I.1) Name and addresses
Redcar and Cleveland Borough Council (Framework Contract Participant)
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
UK
E-mail: contactus@redcar-cleveland.gov.uk
NUTS: UK
Internet address(es)
Main address: www.redcar-cleveland.gov.uk
I.1) Name and addresses
South Tyneside Council (Framework Contract Participant)
Hawthorne House, Viking Business Park
Jarrow
NE32 3DP
UK
E-mail: customerhelp@southtyneside.gov.uk
NUTS: UK
Internet address(es)
Main address: www.southtyneside.gov.uk
I.1) Name and addresses
Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
UK
E-mail: enquiries@sunderland.gov.uk
NUTS: UK
Internet address(es)
Main address: www.sunderland.gov.uk
I.1) Name and addresses
Stockton Borough Council (Framework Contract Participant)
Municipal Buildings
Stockton-on-Tees
TS18 1LD
UK
E-mail: customer.comments@stockton.gov.uk
NUTS: UK
Internet address(es)
Main address: www.stockton.gov.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.nepo.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO416 Framework for the Provision of Milk and Dairy Products.
Reference number: NEPO 416
II.1.2) Main CPV code
15511000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking tenders for the Framework for the Provision and Distribution of Milk and Dairy Products. The Framework will cover the supply and direct delivery of Milk and Dairy Products to Kitchens and School establishments in order to fulfil the requirements associated with Milk provision. It is envisaged that any resultant Framework will be a ranked Framework consisting of no more than 3 suppliers per Lot.
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — Provision of Kitchen and Nursery Milk — Tyne and Wear
II.2.2) Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.
II.2.5) Award criteria
Criteria below:
Quality criterion: Project Implementation
/ Weighting: 7.00 %
Quality criterion: Service Delivery
/ Weighting: 7.00 %
Quality criterion: Complaints Procedure
/ Weighting: 6.00 %
Quality criterion: Carbon Reduction, Waste Collection and Sustainability Agenda
/ Weighting: 5.00 %
Quality criterion: Supply Chain Development
/ Weighting: 2.50 %
Quality criterion: Working Proactively with NEPO Member Authorities
/ Weighting: 2.50 %
Price
/ Weighting:
70.00 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Will be renewed 48 months after the award of this Framework Contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
EU School Milk Subsidy Scheme.
Lot No: 2
II.2.1) Title
Lot 2 — Provision of Kitchen and Nursery Milk — Tees Valley
II.2.2) Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.
II.2.5) Award criteria
Criteria below:
Quality criterion: Project Implementation
/ Weighting: 7.00 %
Quality criterion: Service Delivery
/ Weighting: 7.00 %
Quality criterion: Complaints Procedure
/ Weighting: 6.00 %
Quality criterion: Carbon Reduction, Waste Collection and Sustainability Agenda
/ Weighting: 5.00 %
Quality criterion: Supply Chain Development
/ Weighting: 2.50 %
Quality criterion: Working Proactively with NEPO Member Authorities
/ Weighting: 2.50 %
Price
/ Weighting:
70.00 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Will be renewed 48 months after the award of this Framework Contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
EU School Milk Subsidy Scheme.
Lot No: 3
II.2.1) Title
Lot 3 — Provision of Kitchen Milk and Dairy Products via a Nominated Third Party Distributor
II.2.2) Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.
II.2.5) Award criteria
Criteria below:
Quality criterion: Project Implementation
/ Weighting: 7.00 %
Quality criterion: Service Delivery
/ Weighting: 7.00 %
Quality criterion: Complaints Procedure
/ Weighting: 6.00 %
Quality criterion: Carbon Reduction, Waste Collection and Sustainability Agenda
/ Weighting: 5.00 %
Quality criterion: Supply Chain Development
/ Weighting: 2.50 %
Quality criterion: Working Proactively with NEPO Member Authorities
/ Weighting: 2.50 %
Price
/ Weighting:
70.00 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Will be renewed 48 months after the award of this Framework Contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
EU School Milk Subsidy Scheme.
Lot No: 4
II.2.1) Title
Lot 4 — Provision of Organic Kitchen and Nursery Milk
II.2.2) Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.
II.2.5) Award criteria
Criteria below:
Quality criterion: Project Implementation
/ Weighting: 7.00 %
Quality criterion: Service Delivery
/ Weighting: 7.00 %
Quality criterion: Complaints Procedure
/ Weighting: 6.00 %
Quality criterion: Carbon Reduction, Waste Collection and Sustainability Agenda
/ Weighting: 5.00 %
Quality criterion: Supply Chain Development
/ Weighting: 2.50 %
Quality criterion: Working Proactively with NEPO Member Authorities
/ Weighting: 2.50 %
Price
/ Weighting:
70.00 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Will be renewed 48 months after the award of this Framework Contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
EU School Milk Subsidy Scheme.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Details are contained within the Procurement Documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/03/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/03/2017
Local time: 14:00
Place:
Legal representatives from Gateshead Metropolitan Borough Council will be responsible for opening tender responses.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list.
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:-
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
http://www.education.gov.uk/edubase/home.xhtml
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
http://apps.education-ni.gov.uk/appinstitutes/default.aspx
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
https://www.communities-ni.gov.uk/contact
https://www.ons.gov.uk/
http://www.police.uk/forces.htm
http://www.police-information.co.uk/index.html
http://www.mcga.gov.uk/c4mca/mcga07-home.htm
http://www.fireservice.co.uk/information/ukfrs
http://www.fire.org.uk/fire-brigades.html
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
http://www.idea.gov.uk/idk/core/page.do?pageId=7175736
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
http://www.nepo.org/associate-membership/permissable-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org
VI.4) Procedures for review
VI.4.1) Review body
North East Procurement Organisation
Guildhall, Sandhill
Newcastle
NE1 3AF
UK
E-mail: laura.kyle@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.2) Body responsible for mediation procedures
North East Procurement Organisation
Guildhall, Sandhill
Newcastle
NE1 3AF
UK
E-mail: laura.kyle@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
North East Procurement Organisation
Guildhall, Sandhill
Newcastle
NE1 3AF
UK
E-mail: laura.kyle@nepo.org
Internet address(es)
URL: www.nepo.org
VI.5) Date of dispatch of this notice
08/02/2017