Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Knightstone Housing Group
Weston Gateway Business Park
Weston-super-Mare
BS24 7JP
UK
Contact person: Andy Dyer
E-mail: andy.dyer@knightstone.co.uk
NUTS: UKK
Internet address(es)
Main address: www.knightstone.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA24008
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/knightstone
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/knightstone
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/knightstone
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of external audit services.
II.1.2) Main CPV code
79212000
II.1.3) Type of contract
Services
II.1.4) Short description
Knightstone Housing Group wishes to select a Service Provider to provide external audit services for all organisations within the Group.
The successful Service Provider will be appointed for a period of three years commencing 1.7.2017 with an option to extend for a further 2 years, subject to consistently high quality performance, which will be reviewed on an annual basis. The existing Service Provider will perform the external audit for the financial year to 31.3.2017.
Knightstone's current annual expenditure on the Services is 35 700 GBP.
The specification and scope of the Services required are set out in the Contract Documents.
The closing deadline for the receipt of PQQ submissions is 10:00 hours on 13.3.2017.
Tenders must be submitted via the Knightstone supplier portal as per the instructions in the pre-qualification instructions.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79212000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Weston-super-Mare.
II.2.4) Description of the procurement
Knightstone Housing Group (‘Knightstone’) wishes to select a Service Provider to provide external audit services for all organisations within the Group.
Knightstone's key objectives in its approach to procurement of external audit services are to:
— Appoint a high quality service provider for five years to perform the annual external audit of Knightstone Housing Group Ltd and its subsidiaries for each year commencing with the financial year to 31.3.2018;
— Work with an audit partner who will add value to our organisation;
— Optimise our purchasing power and achieve a value for money service;
— Benefit from added value services, such as free advice and training;
— Share information and commence a relationship in order to build a mutual understanding of the scope of the audit and the audit approach to assisting Knightstone fulfil its governance responsibilities.
The successful Service Provider will be appointed for a period of three years commencing 1.7.2017 with an option to extend for a further 2 years, subject to performance which will be reviewed on an annual basis. The existing Service Provider will perform the external audit for the financial year to 31.3.2017.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contracts may be extended for up to an additional 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The pre-qualification and selection process consists of 2 stages:
— Stage 1 (pre-qualification) — to identify which Organisations expressing an interest meet Knightstone's minimum pre-qualification standards;
— Stage 2 (selection) — to select the Organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.
The criteria are detailed in the PQQ instructions document.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The economic operator may be requested to provide a certificate from the Registrar of Companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
For more information on Knightstone's specific requirements, please refer to the procurement documents.
Please note that the providers are encouraged to propose skills development and training programmes within the locality of the contract in accordance with Knightstone's Employment and Skills strategy.
The providers are encouraged to provide added value contributions in order to support community programmes promoted by Knightstone where relevant to the subject of the contract. Accordingly the performance conditions for the contracts may include social and environmental requirements.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/03/2017
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/03/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2020.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
(MT Ref: 191616).
VI.4) Procedures for review
VI.4.1) Review body
Knightstone Housing Association
Weston Gateway Business Park
Weston-Super-Mare
BS24 7JP
UK
Telephone: +44 1934526469
Internet address(es)
URL: www.knightstone.co.uk
VI.5) Date of dispatch of this notice
08/02/2017