Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Wales & West Housing Association Ltd
Head Office: Archway House, 77 Parc Ty Glas, Llanishen
Cardiff
CF14 5DU
UK
Contact person: Our Consultant for this procurement: NHF Insurance Services
E-mail: j.flint@nhfinsurance.co.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.wwha.co.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA44665
I.1) Name and addresses
Cymdeithas Tai Cantref
Llys Cantref, Church Lane
Newcastle Emlyn
SA38 9AB
UK
E-mail: j.flint@nhfinsurance.co.uk
NUTS: UKL14
Internet address(es)
Main address: http://www.cantref.co.uk
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
Cymdeithas Tai Cantref Cyf
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance & related services to Wales & West Housing
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
General Insurance (non-life) risks, as required by Wales & West Housing Association Ltd for a period of three years (or periods of insurance) commencing 1st January 2017, with the option to extend by up to two further years (or periods of insurance).
The Contract also included Engineering Inspection Services.
The Contract also included Insurance and related services to Cymdeithas Tai Cantref Cyf.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
A programme of General Insurance and related services for Wales & West Housing Association Ltd, excluding Motor Fleet risks
II.2.2) Additional CPV code(s)
66510000
66512100
66513100
66513200
66515000
66515200
66515410
66515411
66516000
66516500
66517300
66518000
66518100
66519200
66516400
71631100
71631000
71630000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Focussed around the head office and properties in Cardiff, South and West Wales, plus other areas necessary to fulfil the contract.
II.2.4) Description of the procurement
A programme of General Insurance and related services for Wales & West Housing Association Ltd. Excluding Motor Insurance.
The insurance classes within Lot 1 included: Material Damage, Works in Progress,
Business Interruption, All Risks, Money, Public, Property Owners & Products Liability, Employers Liability, Libel & Slander, Professional Negligence, Engineering Inspection & Insurance, Crime, Group Personal Accident, Terrorism and Commercial Legal Expenses.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Cost criterion: Pure Price as submitted
/ Weighting: 30
Cost criterion: Price certainty / sustainability for the duration of the contract period
/ Weighting: 20
II.2.11) Information about options
Options:
Yes
Description of options:
Wales & West has entered into Long Term Agreements with the bidder and/or the bidder's proposed
Risk Carriers for three years (or three periods of insurance), with an option to extend by up to two further years (or periods of insurance) subject to service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Insurance and related services for Motor Vehicle risks (including Motor Legal Expenses)
II.2.2) Additional CPV code(s)
66514110
66516100
66518100
66517300
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Focussed around the head office and properties in Cardiff, South and West Wales, plus other areas necessary to fulfil the Contract.
II.2.4) Description of the procurement
Insurance services for Motor Vehicle risks (including Motor Legal Expenses)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Cost criterion: Pure Price as submitted
/ Weighting: 30
Cost criterion: Price certainty / sustainability for the duration of the contract period
/ Weighting: 20
II.2.11) Information about options
Options:
Yes
Description of options:
Wales & West entered into Long Term Agreements with the bidder and/or the bidder's proposed
Risk Carrier for three years (or three periods of insurance), with an option to extend the award period by up to two further years (or periods of insurance) subject to service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 156-282663
Section V: Award of contract
Lot No: 1
Title: A programme of General Insurance and related services for Wales & West Housing Association Ltd, excluding Motor Fleet risks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/01/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arthur J. Gallagher Insurance Brokers Ltd
27-30 Railway Street
Chelmsford
CM1 1QS
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Insurance and related services for Motor Vehicle risks (including Motor Legal Expenses)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/01/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arthur J. Gallagher Insurance Brokers Ltd
27-30 Railway Street
Chelmsford
CM1 1QS
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 165 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:62834)
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority entered into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) (The Regulations) provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.5) Date of dispatch of this notice
10/02/2017