CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Eastbourne Borough Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Water Hygiene Monitoring Contract.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

District of Lewes and Borough of Eastbourne.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Water Hygiene Monitoring Contract

Since May 2016, Lewes District Council (LDC) and Eastbourne Borough Council (EBC) have joined forces to provide a Property and Facilities Shared Service (PFSS) where assets are utilised and managed jointly to create more effective and appropriate long-term benefits for the Councils and the communities they serve.

Both LDC and EBC own and operate a variety of buildings within the two areas and are looking to procure a joint Water Hygiene Monitoring contract to continue their compliance with ACOP L8 to 91 buildings, with the flexibility to add or deduct buildings to this initial number.

LDC and EBC invite expressions of interest from suitably experienced and qualified suppliers for Water Hygiene Monitoring services. The contract is to be awarded at the beginning of January 2017 with a mobilisation period from the end of January 2017 to the contract start date of 6.3.2017. The contract will run for 3 years with the options to extend by one year and then a further 1 year thereafter.

The purpose of the contract is:

— To provide for the Supply and Management of Water Hygiene Monitoring services for Lewes District Council and Eastbourne Borough Council;

— To provide appropriate labour, consumables and materials for use in maintaining water hygiene in the Councils' operational buildings;

— To monitor performance to the contract and regularly report back to Council officers;

— To continuously improve the service provision to the Councils through use of modern reporting and operating methods;

— To initiate an appropriate response to planned and reactive management of Water Hygiene Monitoring.

— To carry out up to date risk assessments, where required, due to the alteration of existing or installation of new plant.

Due to the associated services and in accordance with the EU Procurement Regulations 2006, this is a Part A Procurement, however the restricted procedure will be followed for the purpose of short-listing suitable suppliers to Invite to Tender through a Pre-Qualification Questionnaire (‘PQQ’) stage.

Please note that the deadline for returning the completed PQQ's is at 12:00 Wednesday 5.10.2017. Any PQQ's received after this time will be discarded.

Advert Published — OJEU 31.8.2016.

PQQ Released: 5.9.2016.

Last date for PQQ Clarifications 30.9.2016.

PQQ Return Deadline: 5.10.2016.

PQQ Evaluations: 6.10.2016 - 12.10.2016.

PQQ Results: 13.10.2016.

ITT Issued: 17.10.2016.

ITT Return Deadline: Noon 16.11.2016.

ITT Evaluations: 17.11.2016 - 25.11.2016.

Clarifications 28.11.2016 - 30.11.2016.

Site Visits/Supplier Presentations: 29.11.2016.

Internal decision for ratification 2.12.2016.

Provisional Award 5.12.2016.

15 Day Standstill Ends: 22.12.2016.

Award Contract: 4.1.2017.

Mobilisation Begins 5.1.2017.

Contract Start Date: 00:01 6.3.2017.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

LDC - 009813

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

A 10 day Standstill period was advertised as part of the tender schedule during which appeals would be considered. None were received.

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice