Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The London Borough of Richmond upon Thames
Civic Centre, 44 York Street, Twickenham
London
TW1 3BZ
UK
Contact person: Dionne Morgan
Telephone: +44 2088917396
E-mail: dionne.morgan@richmond.gov.uk
NUTS: UKI22
Internet address(es)
Main address: https://www.richmond.gov.uk/procurement
I.1) Name and addresses
refer to IV.3
refer to IV.3
refer to IV.3
IV.3
UK
E-mail: dionne.morgan@richmond.gov.uk
NUTS: UKI22
Internet address(es)
Main address: www.richmond.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Twickenham:-Parks-maintenance-services./J36G7PZA5U
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Parks and Open Spaces Framework Agreement.
II.1.2) Main CPV code
77313000
II.1.3) Type of contract
Services
II.1.4) Short description
The London Borough of Richmond upon Thames has a local and national reputation for quality and leadership in the delivery of excellent parks.
The Council is implementing a framework for the provision of services related to Parks and Open Spaces. Tenderers will be able to bid for a single or multiple lots.
The estimated total value for Richmond is 18 690 000 GBP.
The estimated total value for Participating Body is 32 520 000 GBP..
II.1.5) Estimated total value
Value excluding VAT:
51 210 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Amenity Landscape Services
II.2.2) Additional CPV code(s)
77313000
II.2.3) Place of performance
NUTS code:
UKI22
Main site or place of performance:
Outer London — South.
II.2.4) Description of the procurement
Lot 1 covers the most visible and defining aspects of parks and includes operations required in the provision of horticulture, sport and other grounds maintenance services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 530 714.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value quoted above is the value for the first contractual year.
Lot No: 2
II.2.1) Title
Arboriculture Services
II.2.2) Additional CPV code(s)
77211500
II.2.3) Place of performance
NUTS code:
UKI22
Main site or place of performance:
Outer London — South.
II.2.4) Description of the procurement
Lot 2 is concerned with the management of all trees. Highways, Parks and Open Spaces, Allotments, Woodlands, Conservation sites, Tow Paths and Islands and Closed Cemeteries.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 431 600.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value quoted above is the value for the first contractual year.
Lot No: 3
II.2.1) Title
Oak Processionary Moth Control
II.2.2) Additional CPV code(s)
77231200
II.2.3) Place of performance
NUTS code:
UKI22
Main site or place of performance:
Outer London — South.
II.2.4) Description of the procurement
Lot 3 is concerned with but not limited to; Survey, Spray, Removal and any other service or commodity the Authority deems appropriate for Oak Processionary Moth Control services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
75 300.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value quoted above is the value for the first contractual year.
Lot No: 4
II.2.1) Title
Play Area Inspection & Maintenance Services
II.2.2) Additional CPV code(s)
50870000
II.2.3) Place of performance
NUTS code:
UKI22
Main site or place of performance:
Outer London — South.
II.2.4) Description of the procurement
Lot 4 is concerned with but not limited to the following activities: Repair and Maintenance, Routine Inspections, Operational inspections, Annual Inspections and any other service or commodity the Authority deems appropriate for this Lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
175 900.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value quoted above is the value for the first contractual year.
Lot No: 5
II.2.1) Title
Parks Patrol Services
II.2.2) Additional CPV code(s)
79715000
II.2.3) Place of performance
NUTS code:
UKI22
Main site or place of performance:
Outer London — South.
II.2.4) Description of the procurement
Lot 5 is concerned with but not limited to, the following activities: Site Patrolling, education and enforcement, Liaison with friends groups, SNT and local police, daily gate locking/ unlocking services and any other service or commodity the Authority deems appropriate for this Lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
164 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The call off contract period can be extended up to a further four (4) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value quoted above is the value for the first contractual year.
Lot No: 6
II.2.1) Title
Event Services
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKI22
Main site or place of performance:
Outer London — South.
II.2.4) Description of the procurement
Lot 6 is concerned with but not limited to the following activities:
but not limited to, the following activities:
Provision of professional advice to officers and Members on booking and staging events in Parks and on Highways, Planning, programming and producing events of all sizes and types, Chairing and running Event Safety Advisory Group, Review and implement events policy, Administer booking system and process event hires and permits, Advising on developing parks as venues and attracting new business to increase income, and any other service or commodity the Authority deems appropriate for this Lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
70 900.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value quoted above is the value for the first contractual year.
Lot No: 7
II.2.1) Title
Exterior Planing Services
II.2.2) Additional CPV code(s)
77310000
II.2.3) Place of performance
NUTS code:
UKI22
Main site or place of performance:
Outer London — South.
II.2.4) Description of the procurement
Lot 7 is concerned with but not limited to the following activities: Supply, maintenance and watering of baskets, troughs and barrier boxes, and any other service or commodity the Authority deems appropriate for this Lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
47 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value quoted above is the value for the first contractual year.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 249-457856
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/03/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
27/03/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The Council also wishes to enable other local authorities to benefit from this procurement and as such the Council is intending to set up a framework agreement through which other local authorities in the London area and in the South East region (Participating Authorities) may call off. The Council is acting as a central purchasing body through which the Participating Bodies may wish to procure substantially similar services to those included in the framework agreement. There is no obligation on the Participating Authorities to participate and the Council gives no guarantee or warranty as to the nature or volume of the services, if any, to be called off or the number of Participating Authorities taking part. However it is intended that the Participating Authorities should be able to rely on this procurement to purchase such services without the need for any further procurement process. The duration of the individual call off contracts will not necessarily be limited to the four year term but the term will be governed by the subject matter of the call off contract concerned. The material terms of the call off shall be the same as for the main contract subject to the right to make specific amendments in respect of an individual call off.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Twickenham:-Parks-maintenance-services./J36G7PZA5U
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J36G7PZA5U
GO Reference: GO-2017214-PRO-9587351.
VI.4) Procedures for review
VI.4.1) Review body
The London Borough of Richmond Upon Thames
Civic Centre, 44 York Street
Twickenham
TW1 3BZ
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
14/02/2017