Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Argyll Community Housing Association Limited
Menzies House, Glenshellach Business Park
Oban
PA34 4RY
UK
Contact person: Linda Haig
Telephone: +44 1546605836
E-mail: linda.haig@acha.co.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.acha.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10562
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: registered social landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Argyll Community Housing Association — Stock Condition Survey 2017.
Reference number: 6747
II.1.2) Main CPV code
71315300
II.1.3) Type of contract
Services
II.1.4) Short description
The principle objective of the tender is to appoint a surveying firm to undertake an SHQS and EESSH compliant survey to target future investment and to update our stock condition information. ACHA own over 5 100 properties through out Argyll and Bute and require a 10 % condition survey and detailed analysis of investment needs.
II.1.5) Estimated total value
Value excluding VAT:
75 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71315300
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Argyll and Bute Council area.
II.2.4) Description of the procurement
Argyll Community Housing Association wishes to commission a good quality, robust, house condition and energy efficiency survey and investment plan, which will be used for a variety of purposes, to be provided by a surveying firm by means of in-the field surveys and consequent analysis. ACHA owns over 5 100 properties throughout Argyll and Bute and requires a 10 % survey and detailed analysis of investment needs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60 %
Quality criterion: Price
/ Weighting: 40 %
Price
/ Weighting:
40 %
II.2.6) Estimated value
Value excluding VAT:
75 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2017
End:
22/12/2017
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
The process we will apply will be:
Stage 1 — Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements.
Bidder's must pass the minimum standards sections of the ESPD (Scotland). Statements including the specific requirements for these questions can be found within Section III.1.1, III.1.2 and III.1.3 of the Contract Notice.
Complete the scored ESPD Section 4C Technical and Professional ability. Statements for these scored questions can be found in Section III.1.3) of this Notice. Section 4C will be scored as per the scoring methodology detailed below.
Part III and Section A, B and D of Part IV will be scored on a pass/fail basis. Section D is described in the attachment named ‘4D1 Quality Assurances Schemes and Environmental Management Standards’ and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/ capacity/ capability relevant to this criterion.
25 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience / capacity / capability.
50 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
75 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
100 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
— The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way:
Question 4C.1.2: 30 %, 4C.6: 10 %, 4C.6.1: 25 %, 4C.8.1 10 % 4C.8.2: 15 %, and 4C.10: 10 %
— We will take the 5 highest scoring bidders through and they will be invited to submit a tender.
Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns.
These must be received no later than the date and time detailed within the ITT documentation. We will evaluate shortlisted tenderers' ITT submissions via a Quality/Cost evaluation. The quality and commercial scores will be combined to provide each supplier with an overall score.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators will be excluded from this procurement if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Membership of Royal Institution of Chartered Surveyors.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
This section refers to section B of Part IV of the ESPD (Scotland) and covers questions 4B.1.1, 4B.3, 4B.5.1, 4B.5.2 and 4.5.3 of the ESPD (Scotland).
4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of 150 000 GBP for the last 3 years.
4.B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they set-up or started trading.
4.B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers (Compulsory) Liability Insurance — minimum cover of 5 000 000 GBP.
Public Liability Insurance — minimum cover of 5 000 000 GBP.
Professional Indemnity Insurance — minimum cover 5 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services described in the Contract Notice.
4C.6 Bidders will be required to confirm that their firm has appropriate qualifications to undertake the task.
4C.6.1 Bidders will be required to confirm that their managerial staff has appropriate qualifications to undertake the task. Membership of the Royal Institution of Chartered Surveyors is required as a minimum.
4C.8.1 Bidders will be required to confirm their average annual manpower for the last 3 years.
4C.8.2 Bidders will be required to confirm the number of managerial staff.
4C.10 Bidders will be required to confirm whether they intend to subcontract, and if so, for what proportion of the contract.
For a description of selection criteria associated with Section D of Part IV of the ESPD (Scotland) (Quality Assurance Schemes and Environmental Management Standards) please refer to word file attached to this Contract Notice named ‘4D1 — Quality Assurances Schemes and Environmental Management Standards — Selection Criteria’.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/03/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/04/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
19/06/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=480607.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:480607)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=480607
VI.4) Procedures for review
VI.4.1) Review body
Argyll Community Housing Association Limited
Menzies House, Glenshellach Business Park
Oban
PA34 4RY
UK
Telephone: +44 1546605829
E-mail: linda.haig@acha.co.uk
Internet address(es)
URL: http://www.acha.co.uk
VI.5) Date of dispatch of this notice
15/02/2017