Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Thames Limited
29 - 35 West Ham Lane
London
E15 4PH
UK
Contact person: Procurement
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.org
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
Orpington
BR6 0JA
UK
Contact person: Procurement
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Tenders or requests to participate must be sent electronically to:
www.mytenders.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ETL — Maintenance and Compliancy Services and Works.
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
It is intended that the contract will commence in July 2017, and subject to annual reviews run for a period of 2 years with the option for an extension of a further 2 single years. The maximum duration of the contract is 4 years. The annual estimated value for the works is 4 000 000 GBP with up to an additional 1 500 000 GBP per annum for capital works. The contract services and works can include but are not restricted to maintenance and compliancy services and any associated works including Gas servicing, electrical testing and repairs, lift maintenance, water hygiene management, fire safety, CCTV, door entry systems, specialist equipment servicing (Aids and Adaptations), Fall Arrest and Prevention servicing, Lightning protection, Renewable technologies servicing and Warden Call systems.
II.1.5) Estimated total value
Value excluding VAT:
16 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45259000
50000000
50710000
50800000
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
East London and Essex.
II.2.4) Description of the procurement
The successful Service Provider shall deliver a high quality service offering value for money to residents providing secure continuous improvements across all works and services. As part of this contract the Service Provider may be required to work in partnership with other Service Providers, Stakeholders and Consultants employed by the Client. It is intended that the contract will commence in July 2017, and subject to annual reviews, run for a period of 2 years with the option for an extension of a further 2 periods of 1 year. The maximum duration of the contract is 4 years. The annual estimated value of the works and services is 4 000 000 GBP with up to an additional 1 500 000 GBP per annum for capital work. The contract services and works can include but are not restricted to maintenance and compliancy services and any associated works including Gas servicing, electrical testing and repairs, lift maintenance, water hygiene management, fire safety, CCTV, door entry systems, specialist equipment servicing (Aids and Adaptations), Fall Arrest and Prevention servicing, Lightning protection, Renewable technologies servicing and Warden Call systems. The Contract is not being divided into Lots as the Contracting Authority believes that the Contract will be best delivered and managed by one single Economic Operator and it is believed will achieve better value for money by appointing one Service Provider. This is largely due to the nature of the services being tendered for.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
16 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/07/2017
End:
02/07/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract will be subject to annual reviews and run for a period of 2 years with the option for renewal for an extension of up to a further 1 year and then an additional 1 year. The maximum duration is therefore 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Economic Operators will be advised as necessary during the procurement process. Parent Company and/or guarantees of performance and financial liability may be required, if considered appropriate. For further details please refer to the Tender documents via the www.mytenders.org link.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/03/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/03/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract. Participants should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended) may apply in respect of the Contract.
The Contracting Authority shall not be liable for any cost or expense incurred by any candidate or Tenderer in connection with the completion and return information requested in this contract notice or in the completion or submission of any tender. Bid variants are only acceptable where they have been explicitly asked for within the Tender documents. If you provide unauthorised bid variations these may be disregarded. Always provide a fully compliant version of the Tender as requested (with any variations as optional extras) as failure to do so may mean that your bid is disregarded.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=192391
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref: 192391).
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms LLP
Central Court, Knoll Rise
Orpington
BR6 0JA
UK
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
Internet address(es)
URL: http://www.effefftee.co.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.5) Date of dispatch of this notice
20/02/2017