Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Essex County Fire and Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall
Witham
CM8 3HB
UK
Contact person: Purchasing and Supply Department
Telephone: +44 1376576000
E-mail: purchasing@essex-fire.gov.uk
NUTS: UKH3
Internet address(es)
Main address: http://www.essex-fire.gov.uk/
Address of the buyer profile: https://www.paessex.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: public fire service
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Human Resources and Organisational Development Business Solution.
Reference number: F/479
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.
The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.
The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority's work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the work-flow of information to other systems.
The contract will be for an initial term of 3 years, with an option to extend annually up to a maximum of 7 years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
248 961.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex.
II.2.4) Description of the procurement
The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.
The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.
The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority's work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the work-flow of information to other systems.
II.2.5) Award criteria
Quality criterion: Compliance with requirements
/ Weighting: 45
Quality criterion: Response to scenarios
/ Weighting: 25
Quality criterion: Application of project management
/ Weighting: 10
Cost criterion: Whole life cost
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 210-380623
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/02/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Carval Computing Ltd
Interchange House, Howard Way
Newport Pagnell
MK16 9PY
UK
Telephone: +44 1908787700
E-mail: sales@carval.co.uk
Fax: +44 1908787750
NUTS: UKJ12
Internet address(es)
URL: http://www.carval.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 248 961.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=240701535
GO Reference: GO-2017221-PRO-9650652.
VI.4) Procedures for review
VI.4.1) Review body
Essex Fire & Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall
Witham
CM8 3HB
UK
Telephone: +44 1376576000
Internet address(es)
URL: http://www.essex-fire.gov.uk/
VI.4.2) Body responsible for mediation procedures
Essex County Fire & Rescue Service
Kelvedon Park, Rivenhall
Witham
CM8 3HB
UK
Telephone: +44 1376576000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Essex County Fire and Rescue incorporated a 10 calendar day standstill period at the point information on the award of contract was communicated to tenderers.
VI.4.4) Service from which information about the review procedure may be obtained
Essex County Fire & Rescue Service
Kelvedon Park, Rivenhall
Witham
CM8 3HB
UK
Telephone: +44 1376576000
VI.5) Date of dispatch of this notice
21/02/2017