Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
UK
Contact person: www.ncl-tenders.co.uk/suppliers
Telephone: +44 1912087472
E-mail: procurement@ncl.ac.uk
Fax: +44 1912088845
NUTS: UKC22
Internet address(es)
Main address: http://www.ncl.ac.uk
Address of the buyer profile: http://www.ncl-tenders.co.uk/suppliers
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
(NU/1330) Provision of Support and Maintenance for the University's SAP System including maintenance and Development of Mandatory Student Reporting
Reference number: NU/1330
II.1.2) Main CPV code
72611000
II.1.3) Type of contract
Services
II.1.4) Short description
There are three elements to this scope:
a) Provision via the VAR of SAP Standard support for the full scope of the current SAP products and licences purchased by Newcastle University.
b) The on-going maintenance of the mandatory student reporting requirements, including HESA/HESES functionality to ensure the University meets its obligations. This includes the implementation of annual mandatory updates and logic revisions in line with changes in UK HE.
c) The supply of new and additional SAP licenses as and when required by the University. It is envisaged that this may include Success Factors over the lifetime of this contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
10 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72200000
72250000
72254000
48000000
II.2.3) Place of performance
NUTS code:
UKC22
Main site or place of performance:
Newcastle upon Tyne.
II.2.4) Description of the procurement
The University implemented SAP as its main corporate management information system in 1999 and has expanded the SAP landscape over the past eighteen years. The University’s SAP environment is extremely wide-ranging and complex and regularly upgraded. The underlying database was migrated from Oracle to HANA in 2016. The core systems include:
1: Financials, Logistics, HR, Payroll, Student Lifecycle Management (all ECC 6.0 EHP 8);
2: CRM (7.0 EHP 4);
3: Portal (Netweaver 7.5);
4: PI (Netweaver 7.5);
5: SRM (7.0 EHP 4);
6: Business Warehouse (Netweaver 7.5);
7: HANA 1.0 SP12;
8: Identity Management (Netweaver 7.5);
9: LAMA (Netweaver 7.5);
10: ILM (Netweaver 7.5);
11: SAP Gateway (Netweaver 7.5);
12: Solution Manager (7.2).
As with any SAP customer, the majority of functional updates and corrections are delivered as part of SAP annual support packs (eg mandatory reporting/HESA for HR/Payroll and Finance; Tax Year end changes etc). However, there are 2 key areas of UK-specific functionality for the SAP Student Lifecycle Management module that are delivered and maintained outside this standard process: Student Mandatory Reporting (HESA and HESES) and UCAS UG Admissions.
Additionally the University wishes to utilise the contract to purchase SAP licenses for existing and new SAP products on an as and when required basis.
II.2.5) Award criteria
Quality criterion: Ability to Implement the Technical Specification
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
The contract may be extended for 2 years at the end of the initial period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract price includes the optional purchase of SAP licenses under the contract. The precise numbers and types of licenses will become known over the contract period.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 178-364547
Section V: Award of contract
Contract No: NU/1330
Title: Provision of Support and Maintenance for the University’s SAP systems including maintenance and development of mandatory student reporting
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2017
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Itelligence Business Solutions (UK) Limited
3689001
12 Gough Square
London
EC4A 3DW
UK
Telephone: +44 7774831755
E-mail: colin.hennis@itelligencegroup.co.uk
NUTS: UKI
Internet address(es)
URL: www.itelligencegroup.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 10 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The estimated contract value in II.1.5 and II.2.6 includes an estimate for the provision of the services and the optional purchase of additional and new SAP licenses. This total includes the optional purchase of Success Factors licenses.
VI.4) Procedures for review
VI.4.1) Review body
Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
UK
Telephone: +44 1912086000
E-mail: procurement@ncl.ac.uk
Internet address(es)
URL: www.ncl.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 nº 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.
VI.5) Date of dispatch of this notice
30/01/2018