Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
University of Birmingham
Edgbaston
Birmingham
B15 2TT
UK
Contact person: University of Birmingham
Telephone: +44 1214145957
E-mail: procurement@bham.ac.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.bham.ac.uk
Address of the buyer profile: http://https://in-tendhost.co.uk/universityofbirmingham
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract Cleaning Services for Student Accommodation
Reference number: FRAM222/18
II.1.2) Main CPV code
90911100
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Birmingham wishes to enter into a Framework Agreement to provide cleaning services for:
— annual deep cleaning of kitchens in students’ residences during summer vacation,
— annual carpet, upholstery and curtain cleaning in students’ residences during summer vacations.
There may be an additional requirement for cleaning of accommodation bedrooms, bathrooms and hallways during the summer vacation:
(i) responding to emergency call out 24 hours per day, 7 days per week, 52 weeks per year; and
(ii) any cleaning duties that cannot be undertaken by the in-house cleaning team throughout the year.
Suppliers applying for Lots 3 and 4 must also apply for Lot 1 and/or Lot 2. It is envisaged that between 3 and 5 contractors will be awarded contracts.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 600 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Annual deep cleaning of kitchens in students’ residences
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Student Accommodation sites.
II.2.4) Description of the procurement
Annual deep cleaning of kitchens in students’ residences during summer vacation.
II.2.5) Award criteria
Quality criterion: Compliance with Specification
/ Weighting: 20
Quality criterion: Administration, Contract & Account Management
/ Weighting: 10
Quality criterion: Sample Clean
/ Weighting: 20
Quality criterion: Technical Skill
/ Weighting: 10
Quality criterion: Call out response time/“turn round” time
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Carpet, upholstery and curtain cleaning
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKG31
II.2.4) Description of the procurement
Annual carpet, upholstery and curtain cleaning in students’ residences during summer vacations.
II.2.5) Award criteria
Quality criterion: Compliance with Specification
/ Weighting: 20
Quality criterion: Administration, Contract & Account Management
/ Weighting: 10
Quality criterion: Sample Clean
/ Weighting: 20
Quality criterion: Technical Skill
/ Weighting: 10
Quality criterion: Call out response time/“turn round” time
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Cleaning bedrooms bathrooms and hallways
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKG31
II.2.4) Description of the procurement
There may be an additional requirement for cleaning of Accommodation bedrooms, bathrooms and hallways during the summer vacation. At this stage the extent of this requirement is unknown.
II.2.5) Award criteria
Quality criterion: Compliance with Specification
/ Weighting: 20
Quality criterion: Administration, Contract & Account Management
/ Weighting: 10
Quality criterion: Sample Clean
/ Weighting: 20
Quality criterion: Technical Skill
/ Weighting: 10
Quality criterion: Call out response time/“turn round” time
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Emergency call-out and additional cleaning duties
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKG31
II.2.4) Description of the procurement
(i) responding to emergency call out 24 hours per day, 7 days per week, 52 weeks per year; and
(ii) any cleaning duties that cannot be undertaken by the in-house cleaning team throughout the year.
II.2.5) Award criteria
Quality criterion: Compliance with Specification
/ Weighting: 20
Quality criterion: Administration, Contract & Account Management
/ Weighting: 10
Quality criterion: Sample Clean
/ Weighting: 20
Quality criterion: Technical Skill of Supplier & Staff
/ Weighting: 10
Quality criterion: Call out response time/“turn round” time
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 216-449235
Section V: Award of contract
Lot No: 1
Contract No: FRAM222/18
Title: Annual deep cleaning of kitchens in students’ residences
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2018
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Momentum Support Limited
NI058499
7 Harbour Court Heron Road
Belfast
BT3 9HB
UK
E-mail: alan.hopley@momentumsupport.co.uk
NUTS: UKN06
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 450 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: FRAM222/18
Title: Carpet, upholstery and curtain cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tenon FM
2176652
2nd Floor, nº 1 Farriers Yard, 77-85 Fulham Palace Road
London
W6 8JA
UK
E-mail: bidteam@tenonfm-uk.com
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 320 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: FRAM222/18
Title: Cleaning bedrooms bathrooms and hallways
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Momentum Support Limited
7 Harbour Court Heron Road
Belfast
BT3 9HB
UK
NUTS: UKN06
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: FRAM222/18
Title: Emergency call-out and additional cleaning duties
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/01/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tenon FM
2176652
2nd Floor, nº 1 Farriers Yard, 77-85 Fulham Palace Road
London
W6 8JA
UK
E-mail: bidteam@tenonfm-uk.com
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 120 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
30/01/2018