Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southern Housing Group
Fleet House, 59-61 Clerkenwell Road
London
EC1M 5LA
UK
Telephone: +44 2073241249
E-mail: contracts@shgroup.org.uk
NUTS: UKJ
Internet address(es)
Main address: http://www.shgroup.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-London:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./FD2W69Z8KH
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Communal Heating Metering and Billing Services
II.1.2) Main CPV code
09000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority is seeking to establish a Contract for the provision of Communal Heating Metering and Billing Services for its Secure Meters Liberty heat meters. The Authority has both Liberty Connect and Liberty Connect 100 meters.
II.1.5) Estimated total value
Value excluding VAT:
422 375.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
65500000
50411000
48444100
79999200
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
SOUTH EAST (ENGLAND).
II.2.4) Description of the procurement
The Authority has installed the Secure Meters Liberty heat metering solution into 631 dwellings with communal heating (265 Liberty Connect, 366 Liberty Connect 100) and is looking to appoint a Metering and Billing contractor to sell and bill heat to these dwellings.
The appointed Metering and Billing contractor will provide a service to collect revenue from the Authority’s residents purchased as credit on their pay-as-you-go communal heating meter. The cost for providing this Metering and Billing service will be passed through to residents priced into the heat tariff.
Collected funds from residents will be transferred to the Authority on a monthly basis. The appointed contractor will work with the Authority to set appropriate tariffs and standing charges on an annual basis to ensure that costs incurred to generate heat costs (such as gas bills) are recovered and reconciled. The contractor will also provide reporting on a monthly basis to the Authority.
Over the course of this contract, an additional 808 new dwellings are expected to be added to the contract depending on project completion timescales and availability of funding.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
422 375.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Contract is for an initial period of three (3) years (36 months) extendable by two (2) years (24 months) up to a maximum of five (5) years (60 months).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Any requirements are set out in the Invitation To Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/03/2018
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
02/09/2018
IV.2.7) Conditions for opening of tenders
Date:
08/03/2018
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
February 2023.
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./FD2W69Z8KH
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/FD2W69Z8KH
GO Reference: GO-2018131-PRO-11817499.
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
The Strand
London
WC2 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
UK
Telephone: +44 2075366000
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
Telephone: +44 2072761234
VI.5) Date of dispatch of this notice
31/01/2018