Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Secretary of State for Justice
102 Petty France
London
SW1H 9AJ
UK
Contact person: Sally Devine
E-mail: Sally.Devine@Justice.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.justice.gov.uk/
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
End User Computing Services at Her Majesty's Prisons and Probations Service.
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of end-user computing and ancillary services to support the management of prison services in England and Wales, prior to the transition of those services to the Ministry of Justice's common ICT infrastructure.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
25 301 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72100000
72200000
72300000
72400000
72500000
72600000
72700000
72800000
72900000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The provision of end-user computing and ancillary services to support the management of prison services in England and Wales, prior to the transition of those services to the Ministry of Justice's common ICT infrastructure.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
The authority relies on the ground set out in Regulation 32(2)(b)(ii) (Use of negotiated procedure without prior publication) of the Public Contracts Regulations 2015. For technical reasons, the services can be provided only by a particular economic operator. This is the incumbent supplier (Entserv UK Limited) who has been providing the services that form the subject matter of this contract under a contract with the authority for the last 5 years which expired on 31.12.2017.
Cognisant of the UK Government’s approach to technology to provide better public services for less cost through disaggregating, optimising, and modernising technology, the authority is considering its wider ICT strategy from 2019 onwards.
Whilst a number of the services that formed part of the existing contract have been transitioned to replacement suppliers, a number of services are yet to be transitioned. There is a short-term requirement for limited end-user computing services (EUCS) to continue to be provided for a period beyond 31.12.2017, to enable:
1) A gradual and flexible exit of services;
2) Provision of EUCS provided on the same technology platform across all estates, and;
3) Co-terminus provision of the current arrangements for EUCS in order to give the authority flexibility with respect to the authority’s revised ICT strategy from 2019 onwards.
The term of the contract is for a period of 22 months to October 2019. The contract reflects the expected gradual reduction of the services over the term.
From a technical perspective, it is not feasible to transition these services to a new supplier for a short period as to do so would require new, separate infrastructure to be implemented. The exit services come at the end of a complex, high value, extended the contractual relationship, and require a period of migration, requiring periods of downtime.
The exit services, therefore, represent a high risk to service continuity. Therefore, it is the authority’s view that it is likely that the cost of appointing a different supplier would not only be prohibitive but also that no other supplier would choose to bid for such a short-term appointment where the services are expected to reduce over the term.
The absence of competition has not arisen as a result of an artificial narrowing down of the parameters of the procurement.
A VEAT notice to this effect was published on 10.11.17 (OJ/S 2017/S 216-449937).
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 216-449937
Section V: Award of contract
Title: End User Computing Services at Her Majesty's Prisons and Probations Service.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/12/2017
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Entserv UK Limited
Royal Pavilion, Wellesley Road
Aldershot
GU11 1PZ
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 25 301 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.5) Date of dispatch of this notice
31/01/2018