Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ferguslie Park Housing Association Limited
The New Tannahill Centre, 76 Blackstoun Road
Paisley
PA3 1NT
UK
Telephone: +44 1418874053
E-mail: Info@fpha.org.uk
Fax: +44 1418421333
NUTS: UKM82
Internet address(es)
Main address: http://https://scottishhousingconnections.org/ferguslie-park-housing-association/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13622
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance and Related Services 2018-2023
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is for the provision of general insurance and related services, including claims handling, loss control services, engineering inspections and general programme maintenance and advice as required by FPHA, commencing 1.4.2018. Bids are invited from suitably qualified insurance/brokers and direct providers for the entire scope of services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66513000
66510000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Offices and Properties of Ferguslie Park Housing Management.
II.2.4) Description of the procurement
The contract is for the provision of general insurance and related services, including claims handling, loss control services, engineering inspections and general programme maintenance and advice as required by FPHA, commencing 1.4.2018. Bids are invited from suitably qualified insurance/brokers and direct providers for the entire scope of services.
The procurement process that EKHA are is the ESPD attached via Section E. Global Question for All Selection Criteria. The criteria on the ESPD are Pass or Fail. You will pass the ESPD Global Questions by completing and meeting all the criteria a set out in the contract notice and below. If you fail to provide all the required and requested information as below you will Fail the ESPD and in turn the Tender Requirements and you will be disqualified from the tender process.
Bidders must be able to provide 3 examples of a similar scope, size and nature, within the last 5 years that demonstrate that they have the relevant experience to deliver the works as detailed set out in Appendix A — Tender Response, Company Information — Pass or Fail.
The Bidder must hold registered auditors accreditations or an equivalent accreditation. Evidence must be provided — Pass or Fail.
If you provide the information requested you will pass the ESPD and your ITT ad Quality Assessment with be scored.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality submission
/ Weighting: 60 %
Cost criterion: Cost of service
/ Weighting: 40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
It is expected that the contract will last for 3 years to the 31.3.2021, with the possibility of a further 2 single years extensions through to 31.3.2023. The extension of the contract will be at the discretion of FPHA.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As outlined in the attached ITT for Insurance Services.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As outlined in the attached ITT for Insurance Services.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As outlined in the attached ITT for Insurance Services.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
The supplier & their sub-suppliers must provide their company number and must be if an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised and/or regulated by the UK Financial Conduct Authority or Prudential Regulation Authority or equivalent in another member state of the European Economic Area indicating the types of insurance/service the bidder is authorised to arrange or provide.
III.2.2) Contract performance conditions
KPIs will be agreed at the pre-start meeting.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/03/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/03/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
12.2022.
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensively read and understand the attached “FPHA ITT- Insurance & Related Service 2018-2023_final” document, in particular in connection with the Global Questions Pass or Fail requirements and you complete the price schedule as requested.
The procurement process that FPHA are is the ESPD attached via Section E. Global Question for All Selection Criteria. The criteria on the ESPD are Pass or Fail. You will pass the ESPD Global Questions by completing and meeting all the criteria a set out in the contract notice and below. If you fail to provide all the required and requested information as below you will Fail the ESPD and in turn the Tender Requirements and you will be disqualified from the tender process.
Bidders must be able to provide 3 examples of a similar scope, size and nature, within the last 5 years that demonstrate that they have the relevant experience to deliver the works as detailed set out in Appendix A — Tender Response, Company Information — Pass or Fail.
The Bidder must hold registered auditors accreditations or an equivalent accreditation. Evidence must be provided — Pass or Fail.
If you provide the information requested you will pass the ESPD and your ITT ad Quality Assessment with be scored.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=528522
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
See attached IIT Section 6 — Community Benefits Clause.
(SC Ref:528522)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=528522
VI.4) Procedures for review
VI.4.1) Review body
Ferguslie Park Housing Association Limited
The New Tannahill Centre, 76 Blackstoun Road
Paisley
PA3 1NT
UK
Telephone: +44 1418874053
Fax: +44 1418421333
Internet address(es)
URL: http://https://scottishhousingconnections.org/ferguslie-park-housing-association/
VI.5) Date of dispatch of this notice
02/02/2018