Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hillhead Housing Association 2000
2 Meiklehill Road
Kirkintilloch
G66 2LA
UK
Telephone: +44 1415780200
E-mail: info@hillheadhousing.org
Fax: +44 1415784817
NUTS: UKM81
Internet address(es)
Main address: https://scottishhousingconnections.org/hillhead-housing-association/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11462
I.1) Name and addresses
Arklet Housing Association
Barrland Court, Barrland Drive
Glasgow
G46 7QD
UK
Telephone: +44 1416201890
E-mail: arklet@arklet.org.uk
Fax: +44 1416203044
NUTS: UKM83
Internet address(es)
Main address: www.arklet.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12064
I.1) Name and addresses
Partick Housing Association Limited
10 Mansfield Street, Partick
Glasgow
G11 5QP
UK
Telephone: +44 1413573773
E-mail: info@partickha.org.uk
Fax: +44 1413574053
NUTS: UKM82
Internet address(es)
Main address: www.partickha.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12343
I.1) Name and addresses
Antonine Housing Association
3 Cowgate, Kirkintilloch
Glasgow
G66 1HW
UK
E-mail: mail@antonine.org.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.antonine.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Tenancy Support Services
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The service is for the provision of Tenancy Support Services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79342320
85000000
II.2.3) Place of performance
NUTS code:
UKM81
UKM82
Main site or place of performance:
Hillhead Housing Association, Antonine Housing Association (AHA), Arklet Housing Association and Partick Housing Association (PHA) areas.
II.2.4) Description of the procurement
This notice is being issued by Hillhead housing association (HHA) on behalf of Hillhead housing association, Antonine housing association (AHA), Arklet housing association and Partick housing association (PHA) who have successfully partnered on a number of initiatives since 2005.
The service is for the provision of tenancy support services for HHA, AHA, ARKLET and PHA to be known hereafter as “the Associations”.
Our respective housing management teams have carried out an assessment of all current tenants and identified those that are in greatest need of additional tenancy support and the nature of their issues which include at least one or a combination of the following:
— Mental ill health with extreme vulnerability.
— Substance misuse with chaotic lifestyle.
— Extremely poor housekeeping.
— Physical or Learning Disability.
— Serious Anti-social behaviour.
— Serious arrears.
— Poor physical health.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Service
/ Weighting: 60 %
Cost criterion: Cost of Services
/ Weighting: 40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for 3 years (36 months) with the option to extend for a maximum of 2 x single 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As outlined in the attached Invitation to Tender (ITT) for The Provision of Tenancy Support Services.
The procurement process that HHA are using is the ESPD attached via Section E. Global Question for All Selection Criteria. The criteria on the ESPD are PASS or FAIL. You will pass the ESPD Global Questions by completing and meeting all the criteria a set out in the contract notice and below. If you fail to provide all the required and requested information as below you will FAIL the ESPD and in turn the Tender Requirements and you will be disqualified from the tender process.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As outlined in the attached Invitation to Tender (ITT) for The Provision of Tenancy Support Services.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As outlined in the attached Invitation to Tender (ITT) for The Provision of Tenancy Support Services.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
As outlined in the attached Invitation to Tender (ITT) for The Provision of Tenancy Support Services.
III.2.2) Contract performance conditions
KPIs will be agreed at the pre-start meeting.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/03/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/03/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Unknown at this time.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensively read and understand the attached Invitation to tender (ITT) for the provision of tenancy support services, in particular in connection with the global questions pass or fail requirements and you complete the price schedule as requested and detailed in the attached invitation to tender (ITT) for the provision of tenancy support services.
The procurement process that HHA are using is the ESPD attached via Section E. Global question for all selection criteria. The criteria on the ESPD are pass or fail. You will pass the ESPD global questions by completing and meeting all the criteria a set out in the contract notice and below. If you fail to provide all the required and requested information as below you will fail the ESPD and in turn the tender requirements and you will be disqualified from the tender process.
Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=528770
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:528770).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=528770
VI.4) Procedures for review
VI.4.1) Review body
Hillhead Housing Association 2000
2 Meiklehill Road
Kirkintilloch
G66 2LA
UK
Telephone: +44 1415780200
Fax: +44 1415784817
VI.5) Date of dispatch of this notice
02/02/2018