Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
UK
Telephone: +44 1387260607
E-mail: Craig.Bouse@dumgal.gov.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.dumgal.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Skip Movement & Waste Processing/Recycling Services for Newton Stewart and Stranraer Sites
Reference number: DGT/CB/598/17
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
Dumfries and Galloway Council directly operates the (HWRCs) at Newton Stewart and Stranraer and the SZWP.
The Council has a requirement for skip transport, waste treatment & disposal or recycling of the waste materials collected. The required work has been split into 4 lots. The range of services to be provided include:
— Lot 1: Materials to be Collected and Treated (Stranraer and Newton Stewart),
— Lot 2: Transport Only (Stranraer and Newton Stewart),
— Lot 3: Internal Skip Movements (Stranraer Only),
— Lot 4: Scrap Metal and Car Batteries (Stranraer and Newton Stewart).
The contract value is GBP 260 000 over the possible 2 year contract period. Please note that this value is indicative and is not guaranteed due to tonnage fluctuations.
Tenderers may submit bids for one, some or all lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
125 232.60
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Materials to be Collected and Treated (Stranraer and Newton Stewart).
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Wigtownshire — the western area of the Dumfries and Galloway region.
II.2.4) Description of the procurement
Dumfries and Galloway Council is undertaking an Open procedure (OJEU) tender exercise in order to put in place a contract in place for services as listed in the service specification. One supplier will be awarded a contract for this lot, based on the outcome of the tender evaluation.
II.2.5) Award criteria
Quality criterion: Method statement
/ Weighting: 70
Quality criterion: Management/Staff to be used on this contract
/ Weighting: 15
Quality criterion: Workforce matters
/ Weighting: 15
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The frequency of skip movements and tonnages listed in the service specification and pricing schedules are subject to change. The frequency of both aspects are indicative.
Lot No: 2
II.2.1) Title
Transport Only (Stranraer and Newton Stewart)
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Wigtownshire — The western area of the Dumfries and Galloway region.
II.2.4) Description of the procurement
Dumfries and Galloway Council is undertaking an open procedure OJEU tender exercise in order to put a contract in place for the services as listed in the Service Specification. One supplier will be awarded a contract for this lot, based on the outcome of the tender evaluation.
II.2.5) Award criteria
Quality criterion: Method statement
/ Weighting: 70
Quality criterion: Management/Staff to be used on this contract
/ Weighting: 15
Quality criterion: Workforce matters
/ Weighting: 15
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The frequency of skip movements and tonnages listed in the Service Specification and Pricing Schedules are subject to change. The amounts stated for both aspects are indicative.
Lot No: 3
II.2.1) Title
Internal Skip Movements (Stranraer Only)
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Wigtownshire — The western area of the Dumfries and Galloway region.
II.2.4) Description of the procurement
Dumfries and Galloway Council is undertaking an open procedure OJEU tender exercise in order to put a contract in place for these services. One supplier will be appointed to this lot, based on the outcome of the tender evaluation.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 70
Quality criterion: Management/Staff to be used on this contract
/ Weighting: 15
Quality criterion: Workforce Matters
/ Weighting: 15
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The frequency of skip movements and tonnages listed in the service specification and pricing schedule are subject to change. The amounts stated for both aspects are indicative.
Lot No: 4
II.2.1) Title
Scrap Metal and Car Batteries (Stranraer and Newton Stewart)
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Wigtownshire. The western area of the Dumfries and Galloway region.
II.2.4) Description of the procurement
Dumfries and Galloway Council is undertaking an Open Procedure OJEU tender exercise in order to put a contract in place for the services as listed in the service specification. One supplier will be awarded a contract for this lot, based on the outcome of the tender evaluation.
II.2.5) Award criteria
Quality criterion: Method statement
/ Weighting: 70
Quality criterion: Management/Staff to be used on this contract
/ Weighting: 15
Quality criterion: Workforce matters
/ Weighting: 15
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The frequency of skip movements and tonnages listed in the service specification and pricing schedules are subject to change. The amounts stated for both aspects are indicative.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 190-389193
Section V: Award of contract
Lot No: 1
Title: Materials to be Collected and Treated (Stranraer and Newton Stewart).
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/12/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Luce Bay Plant Hire Limited
Droughduil, Dunragit
Stranraer
DG9 8QA
UK
Telephone: +44 1581400248
Fax: +44 1581400289
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 082.10
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Transport Only (Stranraer and Newton Stewart)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/12/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Luce Bay Plant Hire Limited
Droughduil, Dunragit
Stranraer
DG9 8QA
UK
Telephone: +44 1581400248
Fax: +44 1581400289
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 115 311.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Internal Skip Movements (Stranraer Only)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/12/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
King Brothers Limited
Fountain way, Blackparks industrial estate
Stranraer
DG9 7UD
UK
Telephone: +44 7731429695
NUTS: UKM92
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 13 650.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Scrap Metal and Car Batteries (Stranraer and Newton Stewart)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/12/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
King Brothers Limmited
Fountain way, Blackparks industrial estate
Stranraer
DG9 7UD
UK
Telephone: +44 7731429695
NUTS: UKM92
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 811.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Lot 4 represents income to the Council. All other lots incur a cost.
All documents forming the ITT should not be reproduced without the consent of Dumfries and Galloway Council.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=511314
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:525860)
VI.4) Procedures for review
VI.4.1) Review body
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
UK
Telephone: +44 1387260607
Internet address(es)
URL: http://www.dumgal.gov.uk
VI.4.2) Body responsible for mediation procedures
Dumfries and Galloway Council
Carruthers House
Dumfries
DG1 2HP
UK
Telephone: +44 1387260607
E-mail: Craig.Bouse@dumgal.gov.uk
Internet address(es)
URL: http://www.dumgal.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will notify economic operators who submitted a tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.
VI.4.4) Service from which information about the review procedure may be obtained
Dumfries and Galloway Council
Carruthers House
Dumfries
DG1 2HP
UK
Telephone: +44 1387260607
E-mail: Craig.Bouse@dumgal.gov.uk
Internet address(es)
URL: http://www.dumgal.gov.uk
VI.5) Date of dispatch of this notice
02/02/2018