Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kings Heath Primary School
Valentine Road, Kings Heath
Birmingham
B14 7AJ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.kingsheathprimary.com
I.1) Name and addresses
Swanshurst School
Brook Lane, Billesley
Birmingham
B13 0TW
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.swanshurst.org
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/kings_heath_primary_school_and_swanshurst_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Kings Heath Primary School and Swanshurst School — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services at the following locations:
— Kings Heath Primary School, Valentine Road, Kings Heath, Birmingham, B14 7AJ,
— Swanshurst School, Brook Lane, Billesley, Birmingham, B13 0TW.
To ensure best value principles are achieved through the tender process, the schools have decided to work together on this tender project.
The catering services provision at both schools have not been market tested in recent years and to ensure best value principles are applied to the future catering service provision at both schools the Headteachers and school governors of each school have made a decision to tender their catering services.
II.1.5) Estimated total value
Value excluding VAT:
1 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Kings Heath Primary School and Swanshurst School.
Birmingham.
United Kingdom.
II.2.4) Description of the procurement
Both schools have their own kitchen facilities and it is expected all food served to students will be freshly prepared and produced on site.
Current student roll numbers across both sites are circa:
— Kings Heath Primary School — 732 students and 38 teaching staff.
— Swanshurst School — 1,763 students (females only); 207 teaching and support staff.
Kings Heath Primary School’s current turnover is circa GBP 70 000 per annum; current turnover for Swanshurst School is circa GBP 250 000 including Free School Meals and cash sales. Current uptake levels vary across both sites, however it should be taken into account that Swanshurst School is an all-female secondary school and Kings Heath Primary School is a mixed gender school with a high uptake of Universal Free School Meals.
The catering team at Kings Heath Primary School are employed by Aspens Services and the catering staff at Swanshurst School are currently employed by Cityserve.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance.
Both schools are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen Supplier going forward.
The contract term will be for an initial period of 3 years and will commence on 1.9.2018. The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the Supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system.
Note: For the avoidance of doubt, this project is being tendered as a single lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/03/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/04/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/kings_heath_primary_school_and_swanshurst_school.
The closing date for receipt of the Selection Questionnaire is 12.3.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Kings Heath Primary School and Swanshurst School
Birmingham
UK
VI.5) Date of dispatch of this notice
05/02/2018