Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
University of Nottingham
King's Meadow Campus, Lenton Lane
Nottingham
NG7 2NR
UK
Contact person: Julie Greenfield
Telephone: +44 1158466587
E-mail: Julie.Greenfield@nottingham.ac.uk
NUTS: UKF14
Internet address(es)
Main address: http://www.nottingham.ac.uk
Address of the buyer profile: http://in-tendhost.co.uk/universityofnottingham
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Patent and Trade Mark related services
Reference number: PROC JG ITT/862
II.1.2) Main CPV code
79120000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Nottingham wishes to create a framework agreement for the provision of Patent and Trademark Related Services covering all of the following:
— Drafting, filing and prosecution of patent applications on the University’s behalf,
— Provision of timely reminders of patent deadlines,
— Arrangements for renewals,
— Instruction of overseas attorneys,
— Intellectual property monitoring and searching,
— Spin-outs,
— Trade mark applications,
— Licensing Matters.
Which must be undertaken in house by the chosen providers, and must cover the following subjects/disciplines:
— Pharmacy,
— Chemistry,
— Biochemistry,
— Biomedical sciences,
— Tissue engineering and stem cells,
— Nanotechnology,
— Electrical engineering,
— Mechanical engineering,
— Engineering,
— Built Environment,
— Veterinary medicine,
— Computer science and IT.
Suppliers must meet the criteria above deemed as Critical and further criteria within the tender document, in order to be considered for inclusion within the Framework.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
University of Nottingham
IP Commercialisation
Ingenuity Centre
University of Nottingham Innovation Park
Triumph Road
Nottingham NG7 2TU
II.2.4) Description of the procurement
The University of Nottingham wishes to create a framework agreement for the provision of Patent and Trademark Related Services covering all of the following:
— Drafting, filing and prosecution of patent applications on the University’s behalf.
— Provision of timely reminders of patent deadlines.
— Arrangements for renewals.
— Instruction of overseas attorneys.
— Intellectual property monitoring and searching.
— Spin-outs.
— Trade mark applications.
— Licensing Matters.
Which must be undertaken in house by the chosen providers, and must cover the following subjects/disciplines:
— Pharmacy,
— Chemistry,
— Biochemistry,
— Biomedical sciences,
— Tissue engineering and stem cells,
— Nanotechnology,
— Electrical engineering,
— Mechanical engineering,
— Engineering,
— Built Environment,
— Veterinary medicine,
— Computer science and IT.
Suppliers must meet the criteria above deemed as Critical and further criteria within the tender document, in order to be considered for inclusion within the Framework.
The University will determine the number of Service Providers to be appointed to provide patent and trade mark-related services up to a maximum of 3 providers.
The key objectives of the University are to:
— ensure the appropriate evaluation and protection of intellectual property generated within the University research groups,
— develop an income generating portfolio of spin out and licensing activities,
— use the management of IP to leverage additional research awards.
The group deals with approximately 100 to 150 disclosures each year and files approximately 50 patent applications a year. The total patent portfolio consists of approximately 200 patent families many of which are licensed.
Primary to the University’s considerations will be the Service Provider’s ability to deliver services cost effectively and within realistically achievable timeframes. Capacity to meet urgent turnaround requirements and Continuity of service delivery during staff absence or any transitional phase resulting from a change in personnel should be demonstrable. Face to face meetings and discussions between the University’s Inventors and the Service Providers is integral to the provision of the Services and Service Providers must be prepared to visit the University on request, at their own expense, as part of the process for each patent/trademark application.
The University welcomes Added Value with respect to the provision of core Services which form the subject of this Tender.
II.2.5) Award criteria
Quality criterion: Ability to deliver services
/ Weighting: 45
Quality criterion: Performance Management
/ Weighting: 25
Quality criterion: Added value
/ Weighting: 5
Price
/ Weighting:
25
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for 2 further 12 month periods.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: PROC JG ITT/862
Title: Provision of Patent and Trade Mark related services.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/01/2018
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Wilson Gunn
Charles House,148/9 Great Charles St
Birmingham
B3 3HT
UK
Telephone: +44 1212361038
E-mail: ben.appleton@wilsongunn.com
NUTS: UKG31
Internet address(es)
URL: https://www.wilsongunn.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Barker Brettell LLP
100 Hagley Road
Birmingham
B16 8QQ
UK
Telephone: +44 1214560000
E-mail: Jenny.atkinson@barkerbrettell.co.uk
NUTS: UKG31
Internet address(es)
URL: https://www.barkerbrettell.co.uk/
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Withers & Rogers LLP
Derwent House, 150 Arundel Gate
Sheffield
S1 2FN
UK
Telephone: +44 1926310700
E-mail: jbingham@withersrogers.com
NUTS: UKE32
Internet address(es)
URL: https://www.withersrogers.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
All correspondence and expressions of interest relating to this project MUST be made through the University of Nottingham e-tendering website:
https://in-tendhost.co.uk/universityofnottingham
Noncompliant expressions of interest will not be Considered or acknowledged. The UoN reserves the right to cancel the tender process at any stage. The UoN does not accept any liability for costs incurred in tendering. Variation will be accepted where adequately explained by the tenderer and provided that these variations comply with the standards specified in the selection and claims criteria of the tender document. Tender reference PROC JG ITT/862.
VI.4) Procedures for review
VI.4.1) Review body
Please refer to V1.4.3
Nottingham
UK
Internet address(es)
URL: http://in-tendhost.co.uk/universityofnottingham
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.
VI.4.4) Service from which information about the review procedure may be obtained
University of Nottingham
Nottingham
UK
Internet address(es)
URL: http://in-tendhost.co.uk/universityofnottingham
VI.5) Date of dispatch of this notice
06/02/2018