Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Synchronicity Care Ltd trading as CDD Services (A wholly owned subsidiary of County Durham & Darlington NHS Foundation Trust)
Procurement Department, Centre for Health, Traynor Way, Whitehouse Business Park, Peterlee County Durham
Durham
SR8 2RU
UK
Contact person: Jane Pendleton
E-mail: jane.pendleton@nhs.net
NUTS: UKC1
Internet address(es)
Main address: http://www.cddft.nhs.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of bean to cup coffee Machines and associated goods and services
Reference number: SP1466
II.1.2) Main CPV code
42933000
II.1.3) Type of contract
Supplies
II.1.4) Short description
County Durham and Darlington Services required bean to Cup Coffee Machines and Associated Goods and Services to be supplied to Darlington Memorial Hospital for either the purchase, lease or a free to loan contract. CDD Services were seeking a supplier that could provide 1, 2 or all of the following options;
1. Free to Loan — Maintenance and servicing of the machines would remain the sole responsibility of the supplier — CDD Services will purchase consumables from the supplier.
2. Lease of Machines — The maintenance and servicing of the machines will be the sole responsibility of the supplier (CDD Services will evaluate submissions for consumable options)
3. Purchase of Machines — CDD Services will purchase the machine and require maintenance, servicing and consumable options.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
143 738.28
GBP/ Highest offer:
191 691.39
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC13
Main site or place of performance:
Darlington Memorial Hospital, Hollyhurst Road, Darlington, DL3 6HX.
II.2.4) Description of the procurement
County Durham and Darlington Services were seeking a supplier to provide Bean to Cup Coffee Machines and Associated Goods and Services. The contract period was for 36 months commencing January 2018 (with the option to extend for a further 2 x 12 months).
The machines which were required but were not limited to;
2 x Bean to Cup Coffee Machines, 1 x Water/Fruit Juice Machine, 1 x Barista Bean to Cup Machine or fully automatic Barista style Machine, 2 x Coffee Vending Machines, 1 x Filter Coffee Machine and 1 x Free Standing Water Boiler.
CDD Services decided at award stage of the process whether to proceed with free to loan, lease or purchase of the machines. This depended on which option was the most economically advantageous option.
II.2.5) Award criteria
Quality criterion: Essential requirements
/ Weighting: Pass/Fail
Quality criterion: Service delivery
/ Weighting: 15 %
Quality criterion: Working relationships and communication
/ Weighting: 15 %
Quality criterion: Delivery of KPI's
/ Weighting: 10 %
Quality criterion: Added value
/ Weighting: 10 %
Quality criterion: Maintenance and servicing
/ Weighting: 10 %
Quality criterion: Quality control plan
/ Weighting: Information Only
Quality criterion: Business continuity
/ Weighting: Information Only
Quality criterion: References
/ Weighting: Informattion Only
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further 2 x 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 138-282892
Section V: Award of contract
Contract No: SP1466
Title: Provision of bean to Cup Coffee Machines and Associated Goods and Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/12/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bewley's Tea and Coffee UK Ltd
High Wycombe
HP12 3SL
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
143 738.28
GBP
/ Highest offer:
191 691.39
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Synchonicity Care Ltd
Centre for Health, Traynor Way, Whitehouse Business Park, County Durham
County Durham
SR8 2RU
UK
Telephone: +44 1915692847
VI.5) Date of dispatch of this notice
08/02/2018