Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Rochford District Council
Council Offices, South Street
Rochford
SS4 1BW
UK
Contact person: Paula Jarvis
Telephone: +44 1702318023
E-mail: paula.jarvis@rochford.gov.uk
NUTS: UKH3
Internet address(es)
Main address: www.rochford.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Housing Options IT System
Reference number: 3078
II.1.2) Main CPV code
48517000
II.1.3) Type of contract
Services
II.1.4) Short description
Rochford District Council (RDC) are looking for a new Housing Options IT system. Due to the new Homelessness Reduction Act, we will require the new system to support this Act, to meet the new statutory homeless duties including all necessary government returns, this requires the system to be in situ and working fully by 1.4.2018, time is of the essence.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
165 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72000000
72212517
48000000
48100000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex.
II.2.4) Description of the procurement
Rochford District Council (RDC) are looking for a new Housing Options IT system. Due to the new Homelessness Reduction Act, we will require the new system to support this Act, to meet the new statutory homeless duties including all necessary government returns, this requires the system to be in situ and working fully by 1.4.2018, time is of the essence.
II.2.5) Award criteria
Quality criterion: Please can you provide a timeline from award through to go-live, including how many days you will spend on-site
/ Weighting: 6
Quality criterion: Please provide details of your support, including available times, fix times and escalation policy, costs for various support options to also be included
/ Weighting: 6
Quality criterion: Please provide details of your reporting tool, including what your standard reports are and some sample reports
/ Weighting: 6
Quality criterion: Please describe the audit trail for the system, whether this includes user details, dates and times, would this also include log-in information for clients?
/ Weighting: 3
Quality criterion: Please detail your hosting requirements and whether your system is Cloud compatible
/ Weighting: 1
Quality criterion: Please can you detail how often you schedule updates and patches, whether they are mandatory and how many behind we can be before support stops
/ Weighting: 1
Quality criterion: Please provide details on training you provide and the maximum number of people you will train in any one session
/ Weighting: 1
Quality criterion: Please can you provide a list of your Local Authority clients, along with information on the type of Authority, and contact details for references for 3 of your most recent clients.
/ Weighting: 1
Quality criterion: Please provide details of your customer care policy, complaints policy, insurance certificates
/ Weighting: 2
Cost criterion: Pricing Schedule
/ Weighting: 20
Cost criterion: Please detail whether your annual price, will remain static for a period of time, whether it will be subject to a fixed percentage increase, whether it will be subject to RPI / CPI / etc.
/ Weighting: 10
Cost criterion: Please supply details below of Licensing information, such as minimum numbers, breakpoints in costs, etc.
/ Weighting: 5
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: 3078
Title: Housing Options IT System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/11/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Locata Housing Services Limited
2nd Floor, Jubilee House, 7-9 The Oaks
Ruislip
HA4 7LF
UK
Telephone: +44 1895637595
E-mail: awhite@locata.org.uk
NUTS: UKI74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 165 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=292048002
GO Reference: GO-201827-PRO-11860213.
VI.4) Procedures for review
VI.4.1) Review body
Rochford District Council
Council Offices, South Street
Rochford
SS4 1BW
UK
Telephone: +44 1702546366
VI.5) Date of dispatch of this notice
07/02/2018