Voluntary ex ante transparency notice
Directive 2009/81/EC
Section I: Contracting
authority
I.1) Name and addresses
Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
Abbey Wood
Bristol
BS34 8JH
UK
Telephone: +44 1179132548
E-mail: Alexander.Caddick104@mod.gov.uk
NUTS: UKK1
Internet address(es)
Main address: https://www.gov.uk/government/organisations/ministry-of-defence
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
BRACIS
Reference number: CBRN/00207
II.1.2) Main CPV code
35113200
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Defence Equipment and Support (DE&S), Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT), which is part of the UK Ministry of Defence (the MOD) intends to proceed with a single source procurement for the Subscription, Update, Support and Training for the Biological, Radiological and Chemical Information System (BRACIS) Warning and Reporting (W&R) Application. BRACIS is the MODs in service warning and reporting software; which must be compliant with North Atlantic Treaty Organisation (NATO) Doctrine and Policy; and be interoperable with our NATO partners.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
3 750 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area.
II.2.4) Description of the procurement
The term of the contract will be 3 years with options for 2 further years. The total cost of the contract will be circa. GBP 3 750 000. The Update, Subscription, Support and Training is required to:
— Update and maintain the alignment of the BRACIS application with the prevailing NATO doctrine; Allied Technical Publication (ATP) 45, Allied Equipment Publications (AEP) 45 and Emergency Response Guide (ERG) Data;
— Supply updated software annually;
— Supply technical software support to the BRACIS application on the stand alone and tactical platforms,
— Provide enhanced BRACIS training to Defence CBRN Centre Winterbourne Gunner.
II.2.11) Information about options
Options:
Yes
Description of options:
2 Option years to be included within contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The contract has as its object services listed in Annex II B to the directive
Explanation:
The Defence Equipment and Support (DE&S), Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT), which is part of the UK Ministry of Defence (the MOD) intends to proceed with a single source procurement for the Subscription, Update, Support and Training for the Biological, Radiological and Chemical Information System (BRACIS) Warning and Reporting (W&R) Application. BRACIS is the MODs in service warning and reporting software; which must be compliant with North Atlantic Treaty Organisation (NATO) Doctrine and Policy; and be interoperable with our NATO partners.
The term of the contract will be three years with options for 2 further years. The total cost of the contract will be circa. GBP 3 750 000. The Update, Subscription, Support and Training is required to:
— Update and maintain the alignment of the BRACIS application with the prevailing NATO doctrine; Allied Technical Publication (ATP) 45, Allied Equipment Publications (AEP) 45 and Emergency Response Guide (ERG) Data,
— Supply updated software annually,
— Supply technical software support to the BRACIS application on the stand alone and tactical platforms,
— Provide enhanced BRACIS training to Defence CBRN Centre Winterbourne Gunner,
DE&S intend to award the contract using the negotiated procedure without prior publication of a contract notice; in accordance with Article 28 (1)(e) of Directive 2009/81/EC (DPSCR 2011 regulation 16(1)(a)(ii)) to the proprietary software owners Bruhn NewTech (BNT). BNT are the only commercial organisation that have the technical expertise in NATO doctrine to update BRACIS and fulfil the obligations of the contract within the mandated timescales,
— BRACIS has not been updated since 2012. BNT are subject matter experts (SME) in the field of CBRN W&R; this area of technical expertise is recognised by NATO. BNT are the only commercial organisation invited by NATO as SME consultants to the NATO Doctrine Steering Groups; BNT provide up-to-date technical information to these groups to develop CBRN W&R doctrine and policies,
— BNT have developed the software incrementally over 20 years. The software is based on the development of AEP-45, their technical expertise in the NATO CBRN W&R doctrine and policies allows BNT to correct and modify the software to account for errors in the original doctrine. These bespoke improvements are not captured in the doctrine; therefore, only BNT can provide the in house technical support to support BRACIS.
This notice is not a request for expression of interest so please do not apply to be invited to tender. This notice advises that the Authority has decided to negotiate a contract with the named supplier on a single source basis, and is published for reasons of transparency. If you are interested in becoming a subcontractor for this requirement, you should apply directly to the supplier named within this notice.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
06/02/2018
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bruhn NewTech Limited
2 Netherhampton Rd
Salisbury
UK
Telephone: +44 1722417000
E-mail: eje@newtech.dk
NUTS: UKK1
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
3 750 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201827-DCB-11861303.
VI.4) Procedures for review
VI.4.1) Review body
Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
Bristol
UK
Telephone: +44 3067939040
E-mail: Alexander.Caddick104@mod.gov.uk
VI.5) Date of dispatch of this notice
07/02/2018