Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Water Industry Commission for Scotland
Moray House, Forthside Way
Stirling
FK8 1JH
UK
Telephone: +44 1786430200
E-mail: enquiries@watercommission.co.uk
NUTS: UKM77
Internet address(es)
Main address: www.watercommission.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10543
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Non-departmental public body
I.5) Main activity
Other: Economic regulation
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Human Resources and Compliance Advice
II.1.2) Main CPV code
79140000
II.1.3) Type of contract
Services
II.1.4) Short description
The Commission is a small office with a headcount of under 30 people. However, the organisation is subject to the same legislative requirements as any other public-sector body. Therefore, it is essential that we comply with all the necessary employment laws and all other applicable legislation. It would not be cost effective for the Commission to retain this type of specialised advice within the office on a full-time basis. Therefore, we are seeking the services of external professionals to ensure we remain compliant in these key areas. We would like the successful Tenderer to perform a review of our current policies and processes in the three specific areas at the outset. Thereafter, we would envisage the amount of time required would be minimal, and perhaps a few hours each month. However, we would also like a pro-active service whereby an external professional is horizon scanning for any new laws or legislations that may affect the Commission.
II.1.5) Estimated total value
Value excluding VAT:
167 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Human Resources and employment advice
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Moray House, Stirling
II.2.4) Description of the procurement
The type of queries that may arise in this area is advice in the following areas:
— Employment contracts,
— Staff handbook and policies,
— Staff training on HR related topics, and
— Adhoc staff issues.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
42 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Two periods of 1 year each
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Records Management advice
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Moray House, Stirling
II.2.4) Description of the procurement
We would like the successful Tenderer to nominate an individual to act as the Commission’s Data Protection Officer and ensure that we are compliant in this area and to assist with any Data Access requests. Other types of queries or work that may arise in this area is advice in the following areas:
Advising and providing guidance on all Data Protection and GDPR matters, including supplier contracts and data sharing projects.
Advising and assisting with Data Protection Impact Assessments of data processing operations.
Monitoring compliance on an ongoing basis and undertaking any necessary audits.
Assisting with the handling of any data security breaches.
Staff training on topics such as GDPR, Data Protection and Freedom of Information.
Assistance with Freedom of Information requests.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
104 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Two periods of 1 year each
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Procurement advice
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Moray House, Stirling
II.2.4) Description of the procurement
The type of queries that may arise in this area is advice in the following areas:
— Supplier contracts,
— Office purchasing,
— Procurement policies and changes in legislation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
21 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Two periods of 1 year each
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/03/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/03/2018
Local time: 12:00
Place:
Moray House, Stirling.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=529903
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:529903).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=529903
VI.4) Procedures for review
VI.4.1) Review body
Water Industry Commission for Scotland
Moray House, Forthside Way
Stirling
FK8 1JH
UK
Telephone: +44 1786430200
Internet address(es)
URL: www.watercommission.co.uk
VI.5) Date of dispatch of this notice
08/02/2018