CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Scope of the service:

A specialist secure patient transport service is required for the transport of patients for Tees Esk & Wear Valleys NHS Foundation Trust.

Secure patient transport for the purpose of this agreement is defined as follows:

— a service to transport patients that the Trust deem following a risk assessment requiring this level of transportation using the vehicle(s),

— whilst anticipating that the majority of service requirements will be within the North East of England area the Contractor is expected to cover England, Scotland and Wales,

— the successful contractor must meet all Care Quality Commission (CQC) standards national standards and must be registered with the Care Quality Commission,

— the successful contractor must satisfy the Trust requirements in relation to Patient Confidentiality and Information Security,

— the service must be available at any time of the day or night, including weekends, bank holidays and public holidays 24/7 365 days a year,

— the trust operates a “No smoking” policy to which the Contractor must comply.

Vehicles:

— all vehicles must be fit for purpose, comply with road traffic acts and local licensing authority and have appropriate insurance,

— the contractor must provide a variety of multi-purpose vehicles including covert vehicles with capacity to take up to 6 escorts with patients in a secure rear saloon and covert cell vehicles fitted with Home Office approved Cat B cell,

— vehicle checks must be carried out by the driver prior to commencing any journey,

— the contractor must have resilient contingency plans to deal with breakdowns of vehicles.

Vehicles to include the following basic layout, as a minimum:

— driver isolated in cab area from rear saloon where up to 6 passengers may be located,

— intercom system or equivalent must be in place between the driver in the cab area and passengers,

— vehicles must be able to be contacted by your organisation,

— secure area within rear saloon for patient and escort must be seated,

— access to rear area to be via side loading door. Step access to support entry/exit if required. Grab rails at both sides of door to assist with access,

— saloon to have heating system,

— vehicles to have wheelchair access and wheelchair anchoring suitable for manual and electronic wheelchairs when requested,

— vehicles must have the ability to carry oxygen,

— vehicles must have the capacity to transport patients belongings,

— vehicle must be equipped with first aid kits,

— the supplier may be required to supply vehicles that have the ability to transfer bariatric patients in excess of 25 stone.

The awarded supplier(s) shall provide the services detailed in the specification to users determined by the Trust. The journeys will commence at collection point and conclude at drop off destination.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Information will be detailed in the invitation to tender.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Information will be detailed in the invitation to tender.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No special legal form is required, but each supplier will be required to become jointly and severally responsible for the contract before acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Information will be detailed in the invitation to tender

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with Regulation 50 of the Public Contracts Regulations 2015 and as set out in the relevant contract documents and other documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

SP1530 - Specialist Secure Patient Transport

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

To receive more information about this opportunity, including any amendments and/or clarifications and to request any clarifications and/or to respond to this opportunity you must register your interest by using the link within the description section of this advert.

The ITT must be returned in accordance with the instructions set out in the ITT by the time and date indicated.

The contracting authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or part. The contracting authority is not responsible for any costs incurred by the bidder in relation to the participation in this process. All figures provided in this notice are approximate.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015 (PCR 2015). Unsuccessful tenderers and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Deadlines for appeals should be in accordance with the Regulations.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice