Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
North East Procurement Organisation (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Contact person: Marie Bartup
Telephone: +44 1912613940
E-mail: marie.bartup@nepo.org
NUTS: UKC
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1) Name and addresses
Darlington Borough Council (Framework Contract Participant)
Town Hall, Feethams
Darlington
DL1 5QT
UK
E-mail: customerservice@darlington.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.darlington.gov.uk
I.1) Name and addresses
Durham County Council (Framework Contract Participant)
County Hall
Durham
DH1 5UL
UK
E-mail: help@durham.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.durham.gov.uk
I.1) Name and addresses
Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Street
Gateshead
NE8 1HH
UK
E-mail: customerservices@gateshead.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.gateshead.gov.uk
I.1) Name and addresses
Hartlepool City Council (Framework Contract Participant)
Civic Centre, Victoria Road
Hartlepool
TS24 8AY
UK
E-mail: customer.service@hartlepool.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.hartlepool.gov.uk
I.1) Name and addresses
Middlesbrough Borough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
UK
E-mail: contactcentre@middlesbrough.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.middlesbrough.gov.uk
I.1) Name and addresses
Newcastle City Council (Framework Contract Participant)
Civic Centre, Barras Bridge
Newcastle upon Tyne
NE1 7RS
UK
E-mail: csc@newcastle.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.newcastle.gov.uk
I.1) Name and addresses
North Tyneside Council (Framework Contract Participant)
Quadrant, The Silverlink North, Cobalt Business Park
North Tyneside
NE27 0BY
UK
E-mail: contact.us@northtyneside.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.northtyneside.gov.uk
I.1) Name and addresses
Redcar and Cleveland Borough Council (Framework Contract Participant)
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
UK
E-mail: contactus@redcar-cleveland.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.redcar-cleveland.gov.uk
I.1) Name and addresses
South Tyneside Council (Framework Contract Participant)
Town Hall and Civic Offices, Westoe Road
South Shields
NE33 2RL
UK
E-mail: customerhelp@southtyneside.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.southtyneside.gov.uk
I.1) Name and addresses
Stockton-on-Tees Borough Council (Framework Contract Participant)
Municipal Buildings, Church Road
Stockton-on-Tees
TS18 1LD
UK
E-mail: customer.comments@stockton.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.stockton.gov.uk
I.1) Name and addresses
Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
UK
E-mail: enquiries@sunderland.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.sunderland.gov.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO418 Provision of Library Books and eBooks
II.1.2) Main CPV code
22100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) Framework Contract Award for the Provision of Library Books and eBooks. The Framework will include lots for 1) Adult Fiction and Non Fiction, 2) Children's Fiction and Non Fiction, 3) DVDs/Blu Rays and Lot 4) eBooks. The Framework will be a ranked Framework consisting of no more than two suppliers for Lots 1, 2 and 3 and a maximum of three suppliers awarded to Lot 4.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
8 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Adult Fiction and Non Fiction
II.2.2) Additional CPV code(s)
22000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Framework Contract for the Provision of Library Books and eBooks to be made available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above supplies. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfil all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.
II.2.5) Award criteria
Quality criterion: System Demonstration
/ Weighting: 15 %
Quality criterion: Essential System Functionality
/ Weighting: Pass/Fail
Quality criterion: Desirable System Functionality
/ Weighting: 10 %
Quality criterion: Customer Service
/ Weighting: 5 %
Quality criterion: Reporting
/ Weighting: 5 %
Quality criterion: Sustainable and Recycled Products
/ Weighting: 2.5 %
Quality criterion: Supporting North East Libraries
/ Weighting: 2.5 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Children's Fiction and Non Fiction
II.2.2) Additional CPV code(s)
22000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Framework Contract for the Provision of Library Books and eBooks to be made available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above supplies. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfil all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.
II.2.5) Award criteria
Quality criterion: System Demonstration
/ Weighting: 15 %
Quality criterion: Essential System Functionality
/ Weighting: Pass/Fail
Quality criterion: Desirable System Functionality
/ Weighting: 10 %
Quality criterion: Customer Service
/ Weighting: 5 %
Quality criterion: Reporting
/ Weighting: 5 %
Quality criterion: Sustainable and Recycled Products
/ Weighting: 2.5 %
Quality criterion: Supporting North East Libraries
/ Weighting: 2.5 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
DVDs/Blu Rays
II.2.2) Additional CPV code(s)
22000000
30234400
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Framework Contract for the Provision Library Books and eBooks to be made available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above goods. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfil all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.
II.2.5) Award criteria
Quality criterion: Customer Service
/ Weighting: 12.5 %
Quality criterion: Reporting
/ Weighting: 12.5 %
Quality criterion: Sustainable and Recycled Products
/ Weighting: 2.5 %
Quality criterion: Supporting North East Libraries
/ Weighting: 2.5 %
Price
/ Weighting:
70 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
EBooks
II.2.2) Additional CPV code(s)
64216200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Framework Contract for the Provision Library Books and eBooks to be made available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above goods. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfil all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.
II.2.5) Award criteria
Quality criterion: System Demonstration
/ Weighting: 15 %
Quality criterion: Essential System Functionality
/ Weighting: Pass/Fail
Quality criterion: Desirable System Functionality
/ Weighting: 10 %
Quality criterion: Customer Service
/ Weighting: 5 %
Quality criterion: Reporting
/ Weighting: 5 %
Quality criterion: Sustainable and Recycled Products
/ Weighting: 2.5 %
Quality criterion: Supporting North East Libraries
/ Weighting: 2.5 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 176-360074
Section V: Award of contract
Lot No: 1
Title: Adult Fiction and Non Fiction
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/02/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
Eastbourne
BN23 6QH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Children's Fiction and Non Fiction
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/02/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
Eastbourne
BN23 6QH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: DVDs/Blu Rays
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/02/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Trans UK Supplies Ltd
Bucks
SL0 9HX
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
Eastbourne
BN23 6QH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: EBooks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/02/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bolinda UK Limited
London
WC1N 2EB
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
bibliotheca Limited
Stockport
SK8 7BS
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OverDrive Inc
Ohio
44125
US
NUTS: 00
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at www.nepo.org. This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at www.nepo.org/associate-membership/list. NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
http://www.education.gov.uk/edubase/home.xhtml
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
http://hwb.wales.gov.uk/
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.ons.gov.uk/
https://www.police.uk/forces/
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
http://www.mcga.gov.uk/c4mca/mcga07-home.htm
http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
http://www.nepo.org/associate-membership/permissable-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at www.nepo.org.
VI.4) Procedures for review
VI.4.1) Review body
NEPO
Guildhall, Quayside
Newcastle Upon Tyne
NE1 3AF
UK
Telephone: +44 1912613940
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.2) Body responsible for mediation procedures
NEPO
Guildhall, Quayside
Newcastle Upon Tyne
NE1 3AF
UK
Telephone: +44 1912613940
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
NEPO
Guildhall, Quayside
Newcastle Upon Tyne
NE1 3AF
UK
Telephone: +44 1912613940
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.5) Date of dispatch of this notice
12/02/2018