Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Housing and Care 21
10th Floor, Tricorn House, 51-53 Hagley Road
Birmingham
B16 8TP
UK
Contact person: Manjeet Sandhu
E-mail: manjeet.sandhu@housingandcare21.co.uk
NUTS: UKG
Internet address(es)
Main address: www.housingandcare21.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Repair-and-maintenance-services./J3UH5MU622
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Not for profit organisation.
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Service & maintenance of analogue warden call & door entry systems.
Reference number: H&C21CBS
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Service and maintenance required for warden call and door entry required across 3 regions (North, central and south). Contract is for 12 months with the possibility of 2-12 monthly extensions (1+1+1). Regional spend split is unknown.
Contract start date is 1.7.2018.
HC21 is undergoing an upgrade of warden call systems from analogue to warden call which is expected to be completed for 2027. The analogue stock will diminish yearly as the digital upgrade is completed.
There is potential to include additional services as listed below during the life of the contract (this is not a pre-requisite for selection and it is not guaranteed that HC21 will request selected suppliers for the works below):
— Pat/Fat testing,
— Hardwire Testing,
— AoV, Automatic Doors/Gates,
— Lightning Protection,
— Bath Hoists,
— The total spend for these services combined is GBP 520 000.
II.1.5) Estimated total value
Value excluding VAT:
1 120 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2) Description
Lot No: 1 (North)
II.2.1) Title
Service & maintenance of analogue warden call & door entry systems
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
IE04
Main site or place of performance:
Northern and Western.
II.2.4) Description of the procurement
2 stage procurement activity incorporating a supplier questionnaire and invitation to tender.
One supplier to be selected for the region (supplier can also bid for lot 2 and 3).
Contract term is 12 months with the possibility of 2 extensions for 12 months (1+1+1).
Supplier is expected to provide service and maintenance services for diminishing analogue systems and door entry.
II.2.5) Award criteria
Criteria below:
Quality criterion: Criterion 1
/ Weighting: 60
Cost criterion: Criterion 1
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
220 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2018
End:
30/06/2019
This contract is subject to renewal: Yes
Description of renewals:
2 contract extensions for 12 months are possible subject to negotiation.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
See tender documents when released.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2 (Central)
II.2.1) Title
Service & maintenance of analogue warden call & door entry systems.
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
IE063
Main site or place of performance:
Midland.
II.2.4) Description of the procurement
2 stage procurement activity incorporating a supplier questionnaire and invitation to tender.
One supplier to be selected for the region (supplier can also bid for lot 2 and 3).
Contract term is 12 months with the possibility of 2 extensions for 12 months (1+1+1).
Supplier is expected to provide service and maintenance services for diminishing analogue systems and door entry.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Price
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
220 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2018
End:
30/06/2019
This contract is subject to renewal: Yes
Description of renewals:
2 contract extensions for 12 months are possible subject to negotiation.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3 - (South)
II.2.1) Title
Service & maintenance of analogue warden call & door entry systems.
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
IE05
Main site or place of performance:
Southern.
II.2.4) Description of the procurement
2 stage procurement activity incorporating a supplier questionnaire and invitation to tender.
One supplier to be selected for the region (supplier can also bid for lot 2 and 3).
Contract term is 12 months with the possibility of 2 extensions for 12 months (1+1+1).
Supplier is expected to provide service and maintenance services for diminishing analogue systems and door entry.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Price
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
220 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2018
End:
30/06/2019
This contract is subject to renewal: Yes
Description of renewals:
2 contract extensions for 12 months are possible subject to negotiation.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/03/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Repair-and-maintenance-services./J3UH5MU622
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J3UH5MU622
GO Reference: GO-2018213-PRO-11900367
VI.4) Procedures for review
VI.4.1) Review body
Housing and Care 21
10th Floor, Tricorn House, 51-53 Hagley Road
Birmingham
B16 8TP
UK
VI.5) Date of dispatch of this notice
13/02/2018