Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Williamsburgh Housing Association Limited
Ralston House, Cyril Street
Paisley
PA1 1RW
UK
Telephone: +44 1418160184
E-mail: owen@williamsburghha.co.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.williamsburghha.co.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive repairs and voids maintenance 2017-2021
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contract will involve the successful Service Provider undertaking responsive and void maintenance services on the properties and locations described within the tender documentation for a period of up to 48 months from the Commencement Date (with an optional extension of a further 12 months).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 076 586.28
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50700000
50710000
50711000
50712000
50720000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Paisley, Renfrew and Johnstone, Renfrewshire.
II.2.4) Description of the procurement
Williamsburgh Housing Association are seeking to establish a Contract for the provision of Responsive Repair and Voids Maintenance services with a suitably experienced and qualified service provider. The Contract is intended to commence not later than Monday 16.10.2017 and will operate for a maximum of 4 years (with the option for an extension of one further year) subject to satisfactory performance of the successful Bidder which will be measured through Key Performance Indicators. The Contract will primarily be delivered in Paisley, Renfrew and Johnstone, Renfrewshire but may also include services to properties in other towns and villages throughout Renfrewshire. The anticipated Contract Value is GBP 646 561 per annum (excluding VAT) based on the total value of Williamsburgh Housing Association's responsive and void repairs undertaken from 1.4.2016 - 31.3.2017.
Interested parties are advised that a 'Meet the Buyer' event shall be held at the offices of Williamsburgh Housing Association, Paisley, at 10:30 am on Tuesday 25.7.2017. The event is free of charge and shall provide further information through an overview of Williamsburgh Housing Association's requirements and how to complete the Tender Documentation. The event will also provide an opportunity for interested parties to ask questions of the buyer face-to-face. The question and answer session will be recorded and will be made available as 'additional information' through the Public Contracts Scotland portal during the tender period. Places are limited and interested parties are restricted to a maximum of 2 delegates from their organisation. To record your interest, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk no later than 12:00 on Friday 21.7.2017. Places will be allocated on a first come first served basis and further information on the 'Meet the Buyer' event schedule will be issued to registered delegates in advance of 25.7.2017. In the event of over-subscription we may restrict attendance to a single delegate per organisation.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 135-277003
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/02/2018
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MITIE Property Services (UK) Ltd
Dalmacoulter Road, Stirling Road Industrial Estate
Airdrie
ML6 7UD
UK
Telephone: +44 1313350202
NUTS: UKM84
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 076 586.28
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology;
0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question may be disqualified.
1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains Insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.
5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
A Tenderer will be required to achieve a minimum score of 3 against each Question within Part C, i.e. a score of 3 or greater shall represent a pass whereas a score of 2 of lower will represent a Fail. Bridgewater Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 3 (a Pass) against any of the Questions included with Part C.
Part D - Quality Assurance Schemes and Environmental Management Standards. Please refer to Tender Document O 'Standardised.
Statements' when completing Part IV Section D 'Quality assurance schemes and environmental management standards'.
(SC Ref:512736).
VI.4) Procedures for review
VI.4.1) Review body
Williamsburgh Housing Association Limited
Ralston House, Cyril Street
Paisley
PA1 1RW
UK
Telephone: +44 1418878613
VI.5) Date of dispatch of this notice
13/02/2018