Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
authority
I.1) Name and addresses
University of Exeter
RC000653
Northcote House
Exeter
EX4 4QH
UK
Contact person: Category Manager
Telephone: +44 1392723631
E-mail: procurement@exeter.ac.uk
NUTS: UKK4
Internet address(es)
Main address: http://www.exeter.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ResNet mid term upgrade extension.
Reference number: UOE/2018/006
II.1.2) Main CPV code
32400000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Exeter residential network used by students is in urgent need of upgrade from 2,4 Ghz to 5 Ghz as most students now want to connect to the Wi-Fi with 5 Ghz enabled devices. The University already has a 2 years extension option from the original procurement, which it intends to utilise from 1.8.2018 to 31.7.2020. The University has negotiated a further 3 years extension beyond the originally envisaged 7 years contract to 31.7.2023 as this allows the University to achieve this upgrade without capital outlay.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
540 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
32417000
32420000
32510000
50312310
72514000
72700000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
The University of Exeter residential network used by students is in urgent need of upgrade from 2,4 Ghz to 5 Ghz as most students now want to connect to the Wi-Fi with 5 Ghz enabled devices. This 3 years extension beyond the originally envisaged 7 years contract allows the University to achieve this upgrade without capital outlay.
II.2.5) Award criteria
Criteria below:
Price
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value attributed to the proposed arrangements from 1.8.2020 to 31.7.2023 is based upon the service management fee which includes the amortisation of the capital cost across the contract extension period.
The dates of the contract extension covered by this VEAT notice are 1.8.2020 to 31.7.2023.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
Additional deliveries by the original supplier ordered under the strict conditions stated in the Directive
Explanation:
The proposed arrangements fall within regulation 72(1)(c) of the public contracts Regulations 2015 on the basis that the contract modification has been brought about by circumstances that the University could not have foreseen, the technology used in student devices and the number of personal devices per student has grown and developed beyond what was available and forecast at the time of contract award. The services supplied under the extension do not alter the overall nature of the contract and the increase does not exceed 50 % of the original contract value.
Further, or in the alternative, the proposed arrangements fall within regulation 32(2)(a) of the public contracts Regulations 2015 on the basis that the University held market testing events in Dec 2017 following publication of a PIN, no suitable alternative to the selected partner expressed an interest in taking part in the exercise or was identified due to the technical ability required to fulfil the contract.
Further, or in the alternative, the proposed arrangements fall within regulation 32(5)(b) of the public contracts Regulations 2015 on the basis that the technical upgrade by another supplier would result in disproportionate technical difficulties in operation and maintenance.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Title: ResNet mid term upgrade
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
15/02/2018
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cablecom Networking
Kenn
UK
NUTS: UKK23
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
540 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The value attributed to the proposed arrangements from 1.8.2020 to 31.7.2023 is based upon the service management fee which includes the amortisation of the capital cost across the contract extension period.
The dates of the contract extension covered by this VEAT notice are 1.8.2020 to 31.7.2023.
VI.4) Procedures for review
VI.4.1) Review body
University of Exeter
Exeter
UK
VI.5) Date of dispatch of this notice
15/02/2018