Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ivydale School & Children’s Centre
Ivydale Road, Nunhead
London
SE15 3BU
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKI
Internet address(es)
Main address: http://www.ivydale.southwark.sch.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/ivydale_school__childrens_centre
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ivydale School & Children’s Centre — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Ivydale Primary School became a split site school with the opening of its second site in September 2017. Now admitting 120 each year the school will reach its full capacity of 840 by 2022.
The successful Ssupplier will be required to provide catering services at the following locations:
— Bellwood Building, Ivydale Road, Nunhead, SE15 3BU.
— Inverton Building, Inverton Road, Nunhead, SE15 3DD.
Currently there are approximately 300 pupils in the Bellwood Building and 240 pupils at Inverton. The school will increase by approximately 60 pupils each year until reaching full capacity of 840 by 2022.
The children’s centre has its own provision and does not form part of this tender.
II.1.5) Estimated total value
Value excluding VAT:
1 650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Ivydale School & Children’s Centre.
London.
United Kingdom.
II.2.4) Description of the procurement
As part of a directive by the London Borough of Southwark all pupils in the Borough are provided with a free lunch. Furthermore, all catering staff are paid the London Living Wage and certain members participate in the local government pension scheme.
It will be a mandatory requirement for the successful contract to have experience of applying and administering a comparable pension scheme through Admitted Body Status (ABS).
Basis of contract:
Ivydale School wishes to participate in a tender process with the intention of appointing a supplier to deliver the catering services at both locations. The contract is estimated to commence in January 2019 and will be for an initial period of 3 years plus an option to extend for 2 further years.
In order to deliver best value, the contract will be awarded on a “cost-plus” with fixed guaranteed lines on food and labour costs.
The contract value is estimated to be 1 000 000 GBP (over 3 years).
Objectives:
The catering service is currently operated in-house and therefore it is important that the appointed supplier has significant experience and expertise of successfully managing the TUPE process, particularly that associated with transitioning from an in-house operation. It is also likely that the successful Supplier will be required to administer the LGPS for transferring staff and as such will need to have experience of or be willing to apply for Admitted Body Status (ABS).
The supplier should have notable experience of delivering quality catering services within both primary and secondary schools, together with a strong operational base local to the London Borough of Southwark.
Ultimately, it is important that the supplier can demonstrate an ability to deliver productivity and efficiencies through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and “best value” to the school.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 650 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/01/2019
End:
01/01/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/03/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/06/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract /notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/ivydale_school__childrens_centre
The closing date for receipt of the selection questionnaire is 23.3.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic /financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Ivydale School & Children’s Centre
London
UK
VI.5) Date of dispatch of this notice
16/02/2018