Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Devon District Council
Knowle
Sidmouth
EX10 8HL
UK
Contact person: Pamela Graham
Telephone: +44 1707339800
E-mail: pamela@echelonconsultancy.co.uk
NUTS: UKK4
Internet address(es)
Main address: www.eastdevon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=23223&B=ECHELON
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=23223&B=ECHELON
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Integrated Asset Management Services Contract
Reference number: Ech854
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
East Devon District Council is seeking expressions of interest from suitably experienced and qualified suppliers to enter into a 10-year TPC 2005 (as amended) Contract for the delivery of repairs, voids, planned and cyclical maintenance works. Planned works may come on stream from year 2 of the Contract and there is an option to extend the scope of the contract to include gas servicing works. There is an option to extend the contract for a further 5 years (total 15 years).
The Annual Value in Year 1 is Estimated to be circa GBP 3 300 000.1 EDDC may add additional planned works into scope during the contract based on the Service Provider achieving the stated level of performance against the Contract KPIs.
II.1.5) Estimated total value
Value excluding VAT:
95 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09331000
33196200
35111400
42416300
44221220
45211310
45260000
45261215
45320000
45331110
45331200
45421100
45421130
45421151
45451000
50116100
50711000
50720000
71000000
71315410
79512000
85142300
90650000
II.2.3) Place of performance
NUTS code:
UKK4
UK
Main site or place of performance:
East Devon.
II.2.4) Description of the procurement
East Devon District Council is seeking expressions of interest from suitably experienced and qualified suppliers to enter into a 10-year TPC 2005 (as amended) Contract for the delivery of repairs, voids, planned and cyclical maintenance works. Planned works may come on stream from year 2 of the Contract and there is an option to extend the scope of the contract to include gas servicing works. There is an option to extend the contract for a further 5 years (total 15 years).Works that are in scope in Year 1 include the following:
— Responsive Repairs,
— Works to Void Properties,
— Clos-O-Mat Servicing,
— Automatic Door Servicing,
— Fixed Ladder Testing,
— Overhead Track Hoist Servicing,
— Rainwater Harvester Servicing,
— Air Source Heat Pump Servicing,
— Solar PV and Thermal Servicing,
— Solid Fuel Appliance Servicing,
— Unvented Cylinder Servicing,
— Whole House Ventilation Servicing.
The Annual Value in Year 1 is Estimated to be circa GBP 3 300 000. EDDC may add additional planned and servicing works into scope during the contract based on the Service Provider achieving the stated level of performance against the Contract KPIs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
95 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Guidance on the CPN Process being utilised by EDDC can be found in Section 2.3 of the ISIT Document.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the SQ.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the SQ and procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/03/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/04/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract.
The contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.
Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply.
East Devon District Council (EDDC) will be providing an opportunity for all interested Suppliers to attend a briefing as set out in the SQ (A Bidders Pack is also available on request) on the 28.2.2018 from 2:00 pm to 4:30 pm. Joining instructions are provided within the SQ.
The purpose of this briefing will be to provide an introduction to EDDC, as well as an overview of the procurement process and the objectives of the procurement exercise.
EDDC is procuring in a single lot to gain the commercial efficiencies of a single contractor.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
EDDC will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations (2015).
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1 2AS
UK
VI.5) Date of dispatch of this notice
19/02/2018