Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Swindon Borough Council
Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Sarah Talbot
Telephone: +44 7811244950
E-mail: stalbot@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: www.swindon.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Adult Social Care Case Management System
Reference number: DN284944
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Swindon Borough Council are seeking to procure and implement an Adult Social Care Case Management solution that will support them over the next 5 years, with the contract at the end of this term having an option to extend for up to 3 further years (+1+1+1) subject to obtaining the relevant internal approvals. The current system contract expires on 31.3.2019, therefore, SBC are seeking for the new solution to be fully embedded by this period.
All tender documents are available in the attachments section on the tender advert on the South West Portal available at URL:
www.supplyingthesouthwest.org.uk DN284944
Note: Estimated contract spend is between GBP 700 000 and GBP 1 000 000 across the initial 5 year contract term and between GBP 1 000 000 and GBP 1 600 000 across the potential 8 year contract term including options to extend which are subject to approvals and budget availability.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
867 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48100000
48300000
48600000
48800000
48900000
II.2.3) Place of performance
NUTS code:
UKK14
Main site or place of performance:
Swindon.
II.2.4) Description of the procurement
Provision of a new Case Management System for Adult Social Care.
We are seeking to procure and implement a solution that will support us over the next 5 years in moving to a model of outcome focused services whilst ensuring compliance with the latest legislation.
The project is to successfully deliver an Adult Social Care Case Management solution that is robust and compliant with the latest legislation, modern, flexible and easy-to-use for our practitioners, a system that will support us in moving to a model of outcome focused services and one that integrates with key SBC systems, delivering efficiencies and ensuring we have a complete picture of the services a client is receiving.
The contract will be initially for a period of 60 months commencing 28.12.2017 with the option to extend for a further 36 months (+12+12+12).
II.2.5) Award criteria
Quality criterion: Functional requirements
/ Weighting: 30 %
Quality criterion: Non-Functional requirements
/ Weighting: 7 %
Quality criterion: User workflow demonstration
/ Weighting: 5 %
Quality criterion: Implementation requirements
/ Weighting: 12 %
Quality criterion: Support and maintenance requirements
/ Weighting: 6 %
Cost criterion: Price
/ Weighting: 40 %
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further 3 periods of 1 year each, total possible contract term of 8 years. Extension subject to satisfactory contract performance, meeting KPIs and budget availability.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 147-304321
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OLM Systems Limited
Cairns House, 10 Station Road
Teddington
TW11 9AA
UK
Telephone: +44 2089731100
E-mail: Simon.Tobias@olmgroup.com
NUTS: UKI75
Internet address(es)
URL: http://www.olmsystems.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 867 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=300378623
GO Reference: GO-2018220-PRO-11943245.
VI.4) Procedures for review
VI.4.1) Review body
Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
UK
VI.4.2) Body responsible for mediation procedures
Swindon Borough Council
Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
VI.4.4) Service from which information about the review procedure may be obtained
Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
UK
VI.5) Date of dispatch of this notice
20/02/2018