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Summary

OCID:
Published by:: University of the West of Scotland
Authority ID:: AA33048
Publication date:: 22 February 2018
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The objective of this tender is to appoint a single Contractor to provide and manage FM Services to UWS Lanarkshire Campus.

Based on the BCIS benchmark, the approximate annual value of the contract is GBP 3 500 000 based upon the planned gross internal area of the new Campus.

Details of the Lanarkshire Campus:

— due to open in 4.2018 with transfer completed by 9.2018,

— open plan learning environment,

— 2500-3000 students expected,

— 58 558 m2 gross internal area approx:

—— building: GIA sqm,

—— carrick: 7 911;

—— dunlee: 7 015,

—— edzell: 9 018,

—— street: 1 200,

—— undercroft: 33 414,

—— Total: 58 558,

— 3 Buildings (Carrick, Dunlee and Edzell) connected on the south side by a 4th Building (the Street) all sharing a 2 storey undercroft,

— total estimated hours of operation per annum: 3 289,

— Naturally Ventilated: Electric Heating,

— BREEAM “Excellent” rating,

— core hours of operation: Monday to Friday — 8:00-21:00, Saturday 9:00-17:00,

— Energy Saving Features: solar panels,

— the contractor may be required to provide (or manage the provision of via subcontractors) the range of FM services including but not limited to:

—— Facilities Management Helpdesk; including the maintenance of the Asset records,

—— Building Information Management (support and maintenance) to include PPM's and statutory insurance requirements,

—— Building Management System: manage and maintain,

—— Planned & Reactive Building Fabric & Building Services Maintenance,

—— Planned & Reactive Maintenance of Kitchen Equipment,

—— Grounds Maintenance (Hard and Soft),

—— Internal Planting,

—— Pest Control,

—— Energy & Utilities Monitoring,

—— Cleaning,

—— Washroom vending services,

—— PAT Testing.

It is the UWS view that TUPE 2006 Regulations may apply to this Contract.

— Furthermore, the UWS wishes to ensure that its key suppliers and contractors are committed to equality and diversity within their workforce and supply chain. This includes non-discriminatory behaviour and compliance with the Modern Slavery Act 2015.

— The UWS expects that the contractor shall ensure that payment of subcontractors and all supply chain partners is made promptly, in accordance with relevant legislation.

— The estimated value of the Contract shown is based upon the BCIS benchmark cost (22.6.2017) per m2 multiplied by the potential length of the contract (4 years) is therefore GBP 3 500 000, however please note that this value is purely for indicative purposes and to provide bidders with like for like information.

This contract will not be divided into lots for reasons of operational and management efficiency.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1) Name and addresses

University of the West of Scotland

High Street

Paisley

PA1 2BE

Telephone: +44 1418483000

E-mail: procurement@uws.ac.uk

NUTS: UKM83

Internet address(es)

Main address: http://www.uws.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00473

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Higher Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Lanarkshire Campus: Facilities Management Services

Reference number: UWS/FMS/JH/108

II.1.2) Main CPV code

79993100

II.1.3) Type of contract

Services

II.1.4) Short description

The University of the West of Scotland (UWS) is seeking to appoint a single Facilities Management Contractor to provide Facilities Management (FM) Services at the new UWS Lanarkshire Campus.

The current Hamilton Campus will be moving to a new build campus in 4.2018 with transfer from the current campus by 9.2018. It is expected that the Contractor will begin to deliver FM services in the new campus location from 4.2018.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 3 453 149.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

79993000

48421000

50711000

50712000

50720000

50750000

50882000

90620000

90690000

90630000

90711500

90910000

90911200

90911300

II.2.3) Place of performance

NUTS code:

UKM95

Main site or place of performance:

UWS Lanarkshire Campus, Hamilton International Technology Park, Glasgow.

II.2.4) Description of the procurement

The objective of this tender is to appoint a single Contractor to provide and manage FM Services to UWS Lanarkshire Campus.

Based on the BCIS benchmark, the approximate annual value of the contract is GBP 3 500 000 based upon the planned gross internal area of the new Campus.

Details of the Lanarkshire Campus:

— due to open in 4.2018 with transfer completed by 9.2018,

— open plan learning environment,

— 2500-3000 students expected,

— 58 558 m2 gross internal area approx:

—— building: GIA sqm,

—— carrick: 7 911;

—— dunlee: 7 015,

—— edzell: 9 018,

—— street: 1 200,

—— undercroft: 33 414,

—— Total: 58 558,

— 3 Buildings (Carrick, Dunlee and Edzell) connected on the south side by a 4th Building (the Street) all sharing a 2 storey undercroft,

— total estimated hours of operation per annum: 3 289,

— Naturally Ventilated: Electric Heating,

— BREEAM “Excellent” rating,

— core hours of operation: Monday to Friday — 8:00-21:00, Saturday 9:00-17:00,

— Energy Saving Features: solar panels,

— the contractor may be required to provide (or manage the provision of via subcontractors) the range of FM services including but not limited to:

—— Facilities Management Helpdesk; including the maintenance of the Asset records,

—— Building Information Management (support and maintenance) to include PPM's and statutory insurance requirements,

—— Building Management System: manage and maintain,

—— Planned & Reactive Building Fabric & Building Services Maintenance,

—— Planned & Reactive Maintenance of Kitchen Equipment,

—— Grounds Maintenance (Hard and Soft),

—— Internal Planting,

—— Pest Control,

—— Energy & Utilities Monitoring,

—— Cleaning,

—— Washroom vending services,

—— PAT Testing.

It is the UWS view that TUPE 2006 Regulations may apply to this Contract.

— The UWS expects that the contractor shall ensure that payment of subcontractors and all supply chain partners is made promptly, in accordance with relevant legislation.

This contract will not be divided into lots for reasons of operational and management efficiency.

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 60

Price / Weighting: 40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The contract is awarded on the basis of a 4 year contract with the option to extend by an additional 3 x 12 month periods.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 128-261303

Section V: Award of contract

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

16/02/2018

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

ISS Mediclean Limited Trading as ISS Facility Services Education

ISS Velocity 1, Brooklands Drive, Brooklands

Weybridge

KT13 0SL

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 3 453 149.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

The following information relates to ESPD (Scotland) Section IV Part D (Quality Assurance Schemes and Environmental Management Standards):

Q4D.1 — (Quality Assurance Schemes): The bidder shall hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

Q4D.1 — (Health and Safety Procedures): The bidder shall hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

Q4D.2 — (Environmental Management Standards): The Bidder shall hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

Freedom of information:

Where any bidder considers any information submitted as part of their ESPD submission commercially confidential, they must notify the UWS prior to the ESPD deadline via PCS-T and the UWS will provide a template for completion.

Furthermore, shortlisted bidders at ITT stage will be required to confirm prior to award of any contract that you will be in a position to submit a Freedom of Information appendix. This will be for information only and will not be scored.

Form of tender:

Shortlisted bidders will be required at ITT stage to submit a signed Form of Tender prior to the award of contract.

(SC Ref:530719).

VI.4) Procedures for review

VI.4.1) Review body