Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
UK
Contact person: Strategic Procurement Team
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
NUTS: UKK21
Internet address(es)
Main address: https://www.bournemouth.gov.uk
Address of the buyer profile: https://www.supplyingthesouthwest.org.uk/
I.1) Name and addresses
The Council of Borough and the County of the Town of Poole
Civic Centre
Poole
BH15 2RU
UK
Contact person: Strategic Procurement Team
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
NUTS: UKK21
Internet address(es)
Main address: https://www.poole.gov.uk/
Address of the buyer profile: https://www.supplyingthesouthwest.org.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.supplyingthesouthwest.org.uk/
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Firework Displays for Bournemouth and Poole Councils
Reference number: DN324502
II.1.2) Main CPV code
24613200
II.1.3) Type of contract
Services
II.1.4) Short description
Bournemouth and Poole Tourism run a series of events throughout the year to promote Bournemouth and Poole as Tourist destinations. The Councils are looking for a single supplier to provide fireworks displays to accompany these events.
The locations of these are split between Poole Quay and Bournemouth Seafront and are fired from both barges and from the Piers.
The events include the Bournemouth Air Festival, Bournemouth Friday night fireworks, Poole’s Summer Breeze and Poole Quays Fireworks night.
II.1.5) Estimated total value
Value excluding VAT:
213 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
24613200
II.2.3) Place of performance
NUTS code:
UKK21
II.2.4) Description of the procurement
The scope of the contract is to provide firework displays for Bournemouth Borough Council and Borough of Poole events that require a fireworks display.
The length of the contract is for 3 years with the option to extend the contract annually for a further 2 years. Therefore, if all extensions were taken the full length of the contract would be for 5 years.
Funding for all the events is done yearly through a mix of sponsorship and commercial income. There are no set budgets allocated to fireworks. Therefore, the contract for the displays is based solely on the Council securing this funding each year.
It is anticipated that the contract will start on 1.6.2018.
The funding will be confirmed for all events to the Supplier by 30th April each year at the latest. It is possible that some events may be given funding whilst others are not therefore the supplier must take this into consideration when submitting their tender. The Council does not guarantee any value or number of displays for any year of this contract.
All displays must be orientated towards a family / community market.
In the case where the Council has to cancel an event for reasons such as bad weather, the Council will notify the supplier as soon as possible. Whilst it is accepted the fireworks will still be charged for it would be requested that any unused fireworks be incorporated into another display.
The total budget for fireworks for 2018 is a maximum of GBP 42 600 across all of the events. The budget split is currently GBP 17 600 excluding VAT for Poole events and GBP 25 000 excluding VAT for Bournemouth events.
There may be additional events requiring fireworks throughout the contract period.
Suppliers should have experience of firing displays from a barge or similar on water and from a pier or similar environment with the fall out zone being in the water.
The successful contractor will be a member of the British Pyrotechnics Association, or similar, and all fireworks must be approved and tested to BS7114 (1988) or equivalent European or international standard.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
213 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2018
End:
31/05/2021
This contract is subject to renewal: Yes
Description of renewals:
The length of the contract is for 3 years with the option to extend the contract annually for a further 2 years. Therefore if all extensions were taken, the full length of the contract would be for 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The length of the contract is for 3 years with the option to extend the contract annually for a further 2 years. Therefore if all extensions were taken, the full length of the contract would be for 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/03/2018
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/03/2018
Local time: 14:00
Information about authorised persons and opening procedure:
All tenders are sealed electronically and electronically opened by the Council's Democratic services.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
The Council of the Borough of Bournemouth
Bournemouth Borough Council, The Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
UK
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
VI.5) Date of dispatch of this notice
21/02/2018