Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Solent University
East Park Terrace
Southampton
SO14 0YN
UK
Contact person: finance.procurement@solent.ac.uk
Telephone: +44 2382013000
E-mail: richard.elliot@solent.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: https://in-tendhost.co.uk/solent
Address of the buyer profile: www.solent.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/solent
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/solent
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Curriculum Management System and Associated Services
Reference number: 18/AS/04
II.1.2) Main CPV code
48190000
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of this tender is to appoint a vendor to supply a Software as a Service (SaaS) Curriculum management system and associated expert technical consultancy related to the testing and implementation of the solution bidders are invited to submit a proposal that is able to meet the requirements as set out in the invitation to tender documentation.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48190000
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
II.2.4) Description of the procurement
Solent University has embarked on a project to implement an online Curriculum management system to enable it to effectively manage the approval and delivery of programmes and modules. The first phase of the project will be the procurement of a curriculum management system to become the master source of curriculum data. The system should provide a single source of truth for curriculum details that can be utilised by other linked systems. Effective management of the curriculum (programmes and modules) is critical to the business of the University. Curriculum management is currently managed by the Quality Department through paper forms completed by staff and taken through various stages of approval, peer and committee approval. The peer approval process is undertaken through Solent University's virtual learning environment, Solent online learning (Moodle), by the use of forums and uploading of the relevant word documentation. A Curriculum Management System will enable Solent University to streamline its programme approval process, enabling a greater emphasis on curriculum development and enhancement. The University aims to implement a system which will create a master source for curriculum information that integrates with existing and future downstream applications and enables a more efficient and responsive use of curriculum data. The system will facilitate better collaboration between key stakeholders in programme approval and delivery and reduce the academic burden for paperwork. It will also enable better tracking and version control of documents to reduce errors and duplication.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
Options as set out in the tender documentation.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2015. To support the financial assessment the University will obtain a financial appraisal report from Creditsafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable performance bond or parent company guarantee may at the University`s discretion be accepted and allowed to override a credit score classed as below expectation (49-30). A Creditsafe rating classed as poor (29 or below) will be assessed as a fail and the bid will not be evaluated further. Further details are provided in the ITT.
Minimum level(s) of standards required:
Minimum level(s) of standards possibly required: Organisations are advised that the following minimum insurance levels are required:
— Employers liability: GBP 5 000 000,
— Public liability: GBP 5 000 000,
— Professional indemnity: GBP 5 000 000.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/04/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/04/2018
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Requests for clarifications can only be requested until 2.4.2018 via the In-Tend portal correspondence facility. Solent University is not bound to accept the lowest offer or any tender in full or in part. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice. https://in-tendhost.co.uk/solent If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents. Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend.
VI.4) Procedures for review
VI.4.1) Review body
Southampton Solent University
Southampton
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
23/02/2018