Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Brymore Academy
Cannington
Bridgwater
TA5 2NB
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKK23
Internet address(es)
Main address: http://brymoreacademy.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/brymore_academy
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Brymore Academy ~ Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide catering services for Brymore Academy.
The Academy is a state boys boarding school. There are 307 students, of which 131 are boarders and 176 day students. In addition to this there are 104 teaching and support staff.
All boarding accommodation has either been built or refurbished in the past few years providing state of the art facilities and, through a dedicated care team, a comfortable home from home. Students also benefit from a 110 acre farm, extensive horticulture facilities including a one acre walled garden (where each student can have their own plot) and glasshouses, a foundry and forge, excellent workshop facilities, an outdoor swimming pool, a brand new teaching block, a well-stocked pond for fishing, use of a golf course and driving range, a gym and a mountain bike track all of which are set in 15 acres of countryside, bordering on the Quantock Hills.
II.1.5) Estimated total value
Value excluding VAT:
1 250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK23
Main site or place of performance:
Brymore Academy.
Bridgwater.
Somerset.
United Kingdom.
II.2.4) Description of the procurement
The scope of the contract will be for the provision of breakfast, lunch, evening meal at the school and the provision of send-out lunches for 2 local primary schools. In addition to this there is a requirement to provide a catering service for summer lets.
The current annual value of the contract is circa GBP 250 000 which includes the send-out primary school meals.
The contract will commence on 5.11.2018 for a period of 3 years, with a possible extension of up to 2 years by mutual consent and on the same terms and conditions as the original contract.
The client is looking for some inward investment from the successful supplier in respect of a cashless catering system to record and control the boarding meals and allow parents to upload cash onto a card for the day students.
The school catering is currently operated in-house. Please note there are a number of staff in the LGPS who will remain on the client’s payroll, the full monthly cost for which will be invoiced to the supplier on a monthly basis. Other staff will transfer directly to the successful supplier’s payroll.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
05/11/2018
End:
04/11/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/04/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/brymore_academy
The closing date for receipt of the Selection Questionnaire is 13.4.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to the Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the selection questionnaire) shall be returned to the Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Brymore Academy
Bridgwater
UK
VI.5) Date of dispatch of this notice
23/02/2018