Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bicester Learning Academy
Churchill Road
Bicester
OX26 4RS
UK
Contact person: Nathan Whittaker
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: http://www.bicesterlearningacademy.co.uk/
I.1) Name and addresses
Lord Williams's School
Oxford Road
Thame
OX9 2AQ
UK
Contact person: Nathan Whittaker
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: http://www.lordwilliams.oxon.sch.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Education Institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
School Catering Service
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a school catering service for Bicester Learning Academy (consisting of The Cooper School and Glory Farm Primary School) and Lord Williams's School in Oxfordshire.
This includes the supply of hot school lunches and morning break services on every school day of the year. Hospitality food services may also be required occasionally. The aim of the new catering service will be to improve the quality of meals offered, increase take up of school lunches by making them more attractive than a packed lunch option and to promote healthy eating.
The appointment of successful tenderer will be made in order to ensure a new contract for catering is in place for the school from 1.9.2018. The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each.
There is a school catering kitchen and refectory onsite at each school.
TUPE is expected to apply at each school, details of which can be found in the tender documentation.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Glory Farm Primary School Catering Service
II.2.2) Additional CPV code(s)
55520000
55523100
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Glory Farm Primary School, Oxfordshire.
II.2.4) Description of the procurement
Provision of a school catering service for 3 to 11 year olds at Glory Farm Primary School in Oxfordshire.
This includes the supply of hot school lunches on every school day of the year. Hospitality food services may also be required occasionally. The aim of the new catering service will be to improve the quality of meals offered, increase take up of school lunches by making them more attractive than a packed lunch option and to promote healthy eating.
The appointment of successful tenderer will be made in order to ensure a new contract for catering is in place for the school from 1.9.2018. The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each.
TUPE is expected to apply at the school, details of which can be found in the tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months.
Each meaning a maximum contract length of 3 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Please refer to the Memorandum of Information, Supplier Selection Questionnaire and Invitation to Tender documentation for full evaluation details.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The School will have an option to extend / renew as per section II.2.7.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is a best estimate of the date, time and location based on what is known at the time of dispatch of this notice.
Lot No: 2
II.2.1) Title
The Cooper School Catering Service
II.2.2) Additional CPV code(s)
55523100
55520000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
The Cooper School, Oxfordshire.
II.2.4) Description of the procurement
Provision of a school catering service for 11 to 18 year olds at The Cooper School in Oxfordshire.
This includes the supply of hot school lunches and break time services on every school day of the year. Hospitality food services may also be required occasionally. The aim of the new catering service will be to improve the quality of meals offered, increase take up of school lunches by making them more attractive than a packed lunch option and to promote healthy eating.
The appointment of successful tenderer will be made in order to ensure a new contract for catering is in place for the school from 1.9.2018. The contract is being offered for an initial period of 3 years with two possible extensions of 12 months each.
TUPE is expected to apply at the school, details of which can be found in the tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months.
Each meaning a maximum contract length of 3 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Please refer to the Memorandum of Information, Supplier Selection Questionnaire and Invitation to Tender documentation for full evaluation details.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The School will have an option to extend / renew as per section II.2.7.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is a best estimate of the date, time and location based on what is known at the time of dispatch of this notice.
Lot No: 3
II.2.1) Title
Lord Williams's School Catering Service
II.2.2) Additional CPV code(s)
55523100
55520000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Lord Williams's School, Oxfordshire.
II.2.4) Description of the procurement
Provision of a school catering service for 11 to 18 year olds at Lord Williams's School in Oxfordshire.
This includes the supply of hot school lunches and break time services on every school day of the year. Hospitality food services may also be required occasionally. The aim of the new catering service will be to improve the quality of meals offered, increase take up of school lunches by making them more attractive than a packed lunch option and to promote healthy eating.
The appointment of successful tenderer will be made in order to ensure a new contract for catering is in place for the school from 1.9.2018. The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each.
TUPE is expected to apply at the school, details of which can be found in the tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for an initial period of.
3 years with two possible extensions of 12 months.
Each meaning a maximum contract length of three years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Please refer to the Memorandum of Information, Supplier Selection Questionnaire and Invitation to Tender documentation for full evaluation details.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The School will have an option to extend / renew as per section II.2.7.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is a best estimate of the date, time and location based on what is known at the time of dispatch of this notice.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
References will be collected and will form part of the.
Scoring and evaluation shortlisting stage.
Additional selection criteria is listed in the.
Procurement documents.
Minimum level(s) of standards required:
Three references will be requested and scored according to criteria detailed within the procurement.
Documentation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2018
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/04/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2024.
VI.3) Additional information
This is a best estimate of the date, time and location based on what is known at the time of dispatch of this notice.
VI.4) Procedures for review
VI.4.1) Review body
Bicester Learning Academy
Bicester
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Bicester Learning Academy and Lord Williams's School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
26/02/2018