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Summary

OCID:
Published by:: Churchmarketplace
Authority ID:: AA24508
Publication date:: 28 February 2018
Deadline date:: 21 March 2018
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The Services and Products covered by this Procurement are for the provision of fully managed Payroll Services that can offer as a minimum the following features:

— Accounting to balance sheet,

— BACS payment management,

— Creating legal documents for both the employer and employee in line with HMRC and pension fund requirements,

— Deductions, including pensions, sickness payments, salary sacrifice, statutory deductions and any additional payments,

— Disbursements to staff, pensions and other third-party suppliers,

— Expenses management,

— Flexible benefits,

— File transfer and data export,

— Helpdesk Support (telephone and online) to both the central HR function and the member schools, taking into account the varying levels of payroll services expertise across the organisation,

— HMRC-recognised and BACS-accredited software,

— HMRC-compliant deposits, BACS payments, payroll tax calculation, returns,

— Monthly Data Collection,

— Printed and electronic payslips and payroll reports,

— Real time information from HMRC,

— Savings plans,

— Timekeeping Service,

— User Training (bespoke for user groups, e.g. Management, Back Office, etc.).

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Churchmarketplace Limited

Vaughan House, 46 Francis Street, Westminster

London

SW1P 1QN

Telephone: +44 2079602801

E-mail: Tender3@churchmarketplace.org.uk

NUTS: UK

Internet address(es)

Main address: https://www.churchmarketplace.org.uk/

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

www.please_request_the_tender_pack_via_the_email_address_provided.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Other: National Buying Group representing customers governed by Public Law

I.5) Main activity

Other: Buying Group for Catholic Education Establishments

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Payroll services for Schools, Academies and other Education Institutes

II.1.2) Main CPV code

79211110

II.1.3) Type of contract

Services

II.1.4) Short description

Churchmarketplace continues to develop a National Procurement Strategy with the aim of promoting better buying within Catholic Education Establishments (including Academies, Schools, Further Education and Higher Education institutions) and Dioceses in England and Wales. The main aim of this strategy will be to ensure that Schools, Academies and other Education Institutes obtain the best value for money from the services and products which they purchase, in the case of this procurement, fully managed Payroll Services.

II.1.5) Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

II.2) Description

Lot No: 1

II.2.1) Title

Payroll Services for CEEs

II.2.2) Additional CPV code(s)

79211110

79631000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

England & Wales.

II.2.4) Description of the procurement

The Services and Products covered by this Procurement are for the provision of fully managed Payroll Services that can offer as a minimum the following features:

— Accounting to balance sheet,

— BACS payment management,

— Creating legal documents for both the employer and employee in line with HMRC and pension fund requirements,

— Deductions, including pensions, sickness payments, salary sacrifice, statutory deductions and any additional payments,

— Disbursements to staff, pensions and other third-party suppliers,

— Expenses management,

— Flexible benefits,

— File transfer and data export,

— Helpdesk Support (telephone and online) to both the central HR function and the member schools, taking into account the varying levels of payroll services expertise across the organisation,

— HMRC-recognised and BACS-accredited software,

— HMRC-compliant deposits, BACS payments, payroll tax calculation, returns,

— Monthly Data Collection,

— Printed and electronic payslips and payroll reports,

— Real time information from HMRC,

— Savings plans,

— Timekeeping Service,

— User Training (bespoke for user groups, e.g. Management, Back Office, etc.).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

CMP intends to establish a framework agreement with an initial term of two (2) years, and the ability to extend by one or more periods up to a further aggregate of two (2) years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Payroll Services for Dioceses

II.2.2) Additional CPV code(s)

79211110

79631000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

England & Wales.

II.2.4) Description of the procurement

The Services and Products covered by this Procurement are for the provision of fully managed Payroll Services that can offer as a minimum the following features:

— Accounting to balance sheet,

— BACS payment management,

— Creating legal documents for both the employer and employee in line with HMRC and pension fund requirements,

— Deductions, including pensions, sickness payments, salary sacrifice, statutory deductions and any additional payments,

— Disbursements to staff, pensions and other third-party suppliers,

— Expenses management,

— Flexible benefits,

— File transfer and data export,

— Helpdesk Support (telephone and online) to both the central HR function and the member schools, taking into account the varying levels of payroll services expertise across the organisation,

— HMRC-recognised and BACS-accredited software,

— HMRC-compliant deposits, BACS payments, payroll tax calculation, returns,

— Monthly Data Collection,

— Printed and electronic payslips and payroll reports,

— Real time information from HMRC,

— Savings plans,

— Timekeeping Service,

— User Training (bespoke for user groups, e.g. Management, Back Office, etc.).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

CMP intends to establish a framework agreement with an initial term of two (2) years, and the ability to extend by one or more periods up to a further aggregate of two (2) years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As detailed in the ITT.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 10

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/03/2018

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Churchmarketplace Ltd

London

VI.5) Date of dispatch of this notice

27/02/2018

Coding

Commodity categories

ID	Title	Parent category
79211110	Payroll management services	Accounting services
79631000	Personnel and payroll services	Personnel services except placement and supply services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: Tender3@churchmarketplace.org.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Payroll services for Schools, Academies and other Education Institutes

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Section VI: Complementary information

VI.1) Information about recurrence

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information