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Summary

OCID:
Published by:: Wellspring Academy Trust
Authority ID:: AA63976
Publication date:: 28 February 2018
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The networks consist of the following schools.

Leeds, Barnsley and Kirklees.

— Oakhill Primary Academy, S71 5AG.

— Oakwell Rise Primary Academy, S70 1TS.

— The Forest Academy, S70 3NG.

— Victoria Primary Academy, LS9 9ER.

— Ebor Gardens Primary Academy, LS9 7PY.

— Springwell Leeds, Oakwood, LS8 3LF.

— Springwell Leeds – new builds will be coming onto the contract over the next 12 months.

— Joseph Norton, HD8 9JU.

North East Lincolnshire (Grimsby).

— Littlecoates Primary Academy, DN31 2QX.

— Pheonix Park – Phoenix House, DN32 7NQ.

— Pheonix Park – Park House, DN32 0BZ.

— Sevenhills Academy, DN33 1NU.

— Beacon Academy, DN35 9NF.

Lincolnshire.

— Springwell Lincolnshire – new builds may to be added onto the contract from August 2018.

School sizes vary with pupil numbers on-site range from 12 to 268.

It should be noted that schools have different term dates and some provide facilities during school holidays.

The contract will be for a period of up to 3 years for each school, starting from 1.1.2018 with an option to extend on an annual basis up to a maximum of 5 years.

Growth:

The Trust currently has fifteen academies across 42 sites and expects rapid growth over the next 2 years, resulting in around 25 to 30 academies within the Trust. If the grounds maintenance provider exceeds expectations within this contract, the Trust would consider extending the contract to include other academies across the region.

The Trust requires a fully outsourced grounds maintenance solution and has identified the following key objectives for the grounds maintenance provision:

1— A high standard of grounds maintenance for each school that supports the provision of a safe and inspirational environment and the wellbeing of the children.

2— Ensure compliant services that are flexible and responsive to the needs of each individual school.

3— Ensure robust safeguarding procedures to support a safe environment in which our children can learn and develop.

4— Ensure that best value is achieved for participating Academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Please note: a number of our schools provide for children with varying degrees of physical, social and emotional special needs. As such the grounds maintenance provider selected will be expected to demonstrate an understanding of working sensitively within this type of environment.

Staffing:

TUPE will apply. A number of catering staff are members of the local government pension scheme. The successful contractor will be expected to apply for Admitted Body Status to the relevant administering authority.

Reducing environmental impact:

1— Suppliers to use, where possible, environmentally friendly approaches and techniques to deliver the service ensuring that the safety, quality and environmental protection principals of the Trust are upheld.

2— Suppliers to work with the schools to enhance the external environment and work with the eco-council on campaigns to explore and support the natural environment.

Contract value = 100 000 GBp approximately (3 years) excluding Springwell sites opening 2018.

Please note that alongside the grounds maintenance provision the Trust is also advertising the opportunity to tender for catering services and cleaning services for specific schools within the Trust. The trust may decide to award more than one service to a single provider in which case fee discount proposals will be invited as part of the ITT process. The Trusts priority is however to identify the best provider for each service in its own right.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1) Name and addresses

Wellspring Academy Trust

Digital Media Centre, County Way

Barnsley

S70 2JW

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKE31

Internet address(es)

Main address: http://wellspringacademytrust.co.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Wellspring Academy Trust — Tender for Grounds Maintenance Services

II.1.2) Main CPV code

77314000

II.1.3) Type of contract

Services

II.1.4) Short description

The successful supplier will be required to provide grounds maintenance services for wellspring academy trust. The wellspring academy network is a progressive and growing network of mostly primary schools and special or alternative academies located predominantly in the Barnsley, Leeds, Grimsby and Lincolnshire areas.

The requirement is initially to provide grounds maintenance services to the following schools. Other schools may then be added to the contract as and when existing contracts come to an end or additional schools join the network within the contract term. Schools may choose not to opt in to the trust wide contract and continue with their existing arrangement.

The existing provision is delivered through a mix of local authority, private contractor and in house delivery models with new schools also opening with no current provision as identified further within this notice.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 175 000.00 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKE42

UKE31

UKE13

UKF30

Main site or place of performance:

Various schools: Leeds, Barnsley, Kirklees, Grimsby, Lincolnshire.

United Kingdom.

II.2.4) Description of the procurement

The networks consist of the following schools.

Leeds, Barnsley and Kirklees.

— Oakhill Primary Academy, S71 5AG.

— Oakwell Rise Primary Academy, S70 1TS.

— The Forest Academy, S70 3NG.

— Victoria Primary Academy, LS9 9ER.

— Ebor Gardens Primary Academy, LS9 7PY.

— Springwell Leeds, Oakwood, LS8 3LF.

— Springwell Leeds – new builds will be coming onto the contract over the next 12 months.

— Joseph Norton, HD8 9JU.

North East Lincolnshire (Grimsby).

— Littlecoates Primary Academy, DN31 2QX.

— Pheonix Park – Phoenix House, DN32 7NQ.

— Pheonix Park – Park House, DN32 0BZ.

— Sevenhills Academy, DN33 1NU.

— Beacon Academy, DN35 9NF.

Lincolnshire.

— Springwell Lincolnshire – new builds may to be added onto the contract from August 2018.

School sizes vary with pupil numbers on-site range from 12 to 268.

It should be noted that schools have different term dates and some provide facilities during school holidays.

The contract will be for a period of up to 3 years for each school, starting from 1.1.2018 with an option to extend on an annual basis up to a maximum of 5 years.

Growth:

The Trust requires a fully outsourced grounds maintenance solution and has identified the following key objectives for the grounds maintenance provision:

1— A high standard of grounds maintenance for each school that supports the provision of a safe and inspirational environment and the wellbeing of the children.

2— Ensure compliant services that are flexible and responsive to the needs of each individual school.

3— Ensure robust safeguarding procedures to support a safe environment in which our children can learn and develop.

4— Ensure that best value is achieved for participating Academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Staffing:

Reducing environmental impact:

2— Suppliers to work with the schools to enhance the external environment and work with the eco-council on campaigns to explore and support the natural environment.

Contract value = 100 000 GBp approximately (3 years) excluding Springwell sites opening 2018.

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 14

Quality criterion: Management / Weighting: 17

Quality criterion: People / Weighting: 9

Quality criterion: Service Development / Weighting: 15

Quality criterion: Contract Compliance / Weighting: 9

Quality criterion: Cultural Fit / Weighting: 6

Cost criterion: Finance / Weighting: 30

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 135-277013

Section V: Award of contract

Title: Wellspring Academy Trust — Tender for Grounds Maintenance Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

31/01/2018

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Grace Landscapes Ltd

Mirfield

NUTS: UKE4

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 175 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body