Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Essex
Wivenhoe Park
Colchester
CO4 3SQ
UK
Telephone: +44 1204374076
E-mail: wendy.cameron@upg-ltd.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.essex.ac.uk/
Address of the buyer profile: https://www.essex.ac.uk/
I.1) Name and addresses
University of Essex
Wivenhoe Park
Colchester
CO4 3SQ
UK
Telephone: +44 1204374076
E-mail: wendy.cameron@upg-ltd.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.essex.ac.uk/
Address of the buyer profile: https://www.essex.ac.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Non-Half Hourly Electricity, Half Hourly Electricity, Natural Gas and Water/Wastewater
Reference number: CA5207 - JC060918
II.1.2) Main CPV code
09000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
A Framework Agreement for the supply of non-half hourly electricity, half hourly electricity, natural gas and water/wastewater, across 4 lots:
Lot 1: non-half hourly electricity supply and associated services;
Lot 2: half hourly electricity supply and associated services;
Lot 3: natural gas supply and associated services;
Lot 4: water and wastewater supply and ancillary services.
Suppliers may bid on individual, multiple or all lots.
The Contracting Authority wishes to establish a Framework Agreement to meet the non-half hourly electricity, half hourly electricity, UMS, natural gas and water/wastewater needs of the University of Essex, https://www.essex.ac.uk/ and is also open for use by all Contracting Authorities across the public sector throughout the UK.
Full details of the organisations who are able to use the framework, if they choose to do so, are available at:
http://upg-ltd.co.uk/ojue/
A maximum of 5 suppliers will be awarded a place on each of the 4 lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
350 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Non-Half Hourly Electricity Supply and Associated Services
II.2.2) Additional CPV code(s)
09000000
09310000
38554000
71314300
71314000
71314200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK.
II.2.4) Description of the procurement
The Contracting Authority wishes to establish a Framework Agreement to meet the Non-Half Hourly Metered Electricity, including certified unmetered supplies, needs of organisations across the entire public sector. The framework is let on behalf of University of Essex but will also be open for use by all other public sector Contracting Authorities (and any future successors to these organisations), as defined in the below link, but not limited to:
http://upg-ltd.co.uk/ojue/
There will be a maximum of 5 suppliers awarded a place on this lot.
II.2.5) Award criteria
Quality criterion: Lot 4: 100 % Quality. Lots 1/2/3 quality weighting
/ Weighting: 40.00 %
Price
/ Weighting:
60.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
University of Essex Internal Reference Number is CA5207 — JC060918. Utilities Procurement Group Ltd (who are a subsidiary of Dukefield Ltd) are acting as agents of University of Essex in the development and ongoing contract management of this framework. The Contracting Authority utilised an e-tendering system to conduct the procurement exercise — the Sourcing Cloud system at https://suppliers.multiquote.com where the tender was available from the opportunities menu on the login page of the site. The Contracting Authority has concluded the tender process and the results are detailed within this notice but it should be noted that:
(i) the value of the framework provided in Section II.1.5) is only an estimate and the Contracting Authority does not guarantee any business through this framework agreement;
(j) the Contracting Authority has established a Framework Agreement open for use by all Public-Sector Bodies as stated in II.1.4; and
(iii) in reference to Section IV.1.6), information about electronic auction, whilst the tender was not run under an e-auction, the Contracting Authority stated users of the Framework may wish to use an e-auction to run a further competition.
It should also be noted that in respect to the Award Criteria stated in II.2.5, the ratio of Quality to Price weighting differed across the framework lots as follows:
— Lots 1, 2 and 3: quality 40 % and price 60 %,
— Lot 4: quality 100 % and price 0 %.
Lot No: 2
II.2.1) Title
Lot 2: Half Hourly Electricity Supply and Associated Services
II.2.2) Additional CPV code(s)
09000000
09310000
38554000
71314300
71314000
71314200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK.
II.2.4) Description of the procurement
The Contracting Authority wishes to establish a Framework Agreement to meet the Half Hourly Metered Electricity, including certified unmetered supplies, needs of organisations across the entire public sector. The framework is let on behalf of University of Essex but will also be open for use by all other public sector contracting authorities (and any future successors to these organisations), as defined in the below link, but not limited to:
http://upg-ltd.co.uk/ojue/
There will be a maximum of 5 suppliers awarded a place on this lot.
II.2.5) Award criteria
Quality criterion: Lot 4: 100 % quality. Lots 1/2/3 quality weighting
/ Weighting: 40.00 %
Price
/ Weighting:
60.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
University of Essex Internal Reference Number is CA5207 — JC060918. Utilities Procurement Group Ltd (who are a subsidiary of Dukefield Ltd) are acting as agents of University of Essex in the development and ongoing contract management of this framework. The Contracting Authority utilised an e-tendering system to conduct the procurement exercise — the Sourcing Cloud system at https://suppliers.multiquote.com where the tender was available from the opportunities menu on the login page of the site. The Contracting Authority has concluded the tender process and the results are detailed within this notice but it should be noted that:
(i) the value of the framework provided in Section II.1.5) is only an estimate and the Contracting Authority does not guarantee any business through this Framework Agreement;
(j) the Contracting Authority has established a Framework Agreement open for use by all Public-Sector Bodies as stated in II.1.4; and
(iii) in reference to Section IV.1.6), Information about electronic auction, whilst the Tender was not run under an e-auction, the Contracting Authority stated users of the framework may wish to use an e-auction to run a further competition.
It should also be noted that in respect to the Award Criteria stated in II.2.5, the ratio of quality to price weighting differed across the framework lots as follows:
— Lots 1, 2 and 3: quality 40 % and price 60 %,
— Lot 4: quality 100 % and price 0 %.
Lot No: 3
II.2.1) Title
Lot 3: Natural Gas Supply and Associated Services
II.2.2) Additional CPV code(s)
09000000
09123000
50411200
71314300
71314000
71314200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK.
II.2.4) Description of the procurement
The Contracting Authority wishes to establish a Framework Agreement to meet the Natural Gas, including both non-daily metered and daily metered, needs of organisations across the entire public sector. The framework is let on behalf of University of Essex but will also be open for use by all other public sector Contracting Authorities (and any future successors to these organisations), as defined in the below link, but not limited to:
http://upg-ltd.co.uk/ojue/
There will be a maximum of 5 suppliers awarded a place on this lot.
II.2.5) Award criteria
Quality criterion: Lot 4: 100 % quality. Lots 1/2/3 quality weighting
/ Weighting: 40.00 %
Price
/ Weighting:
60.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
University of Essex Internal Reference Number is CA5207 — JC060918. Utilities Procurement Group Ltd (who are a subsidiary of Dukefield Ltd) are acting as agents of University of Essex in the development and ongoing contract management of this framework. The Contracting Authority utilised an e-tendering system to conduct the procurement exercise — the Sourcing Cloud system at https://suppliers.multiquote.com where the tender was available from the opportunities menu on the login page of the site. The Contracting Authority has concluded the tender process and the results are detailed within this notice but it should be noted that:
(i) the value of the framework provided in Section II.1.5) is only an estimate and the Contracting Authority does not guarantee any business through this Framework Agreement;
(j) the Contracting Authority has established a Framework Agreement open for use by all Public-Sector Bodies as stated in II.1.4; and
(iii) in reference to Section IV.1.6), Information about electronic auction, whilst the Tender was not run under an e-auction, the Contracting Authority stated users of the Framework may wish to use an e-auction to run a further competition.
It should also be noted that in respect to the Award Criteria stated in II.2.5, the ratio of quality to price weighting differed across the framework lots as follows:
— Lots 1, 2 and 3: quality 40 % and price 60 %,
— Lot 4: quality 100 % and price 0 %.
Lot No: 4
II.2.1) Title
Lot 4: Water and Wastewater Supply and Ancillary Services
II.2.2) Additional CPV code(s)
65100000
38421100
39370000
50411100
65130000
71800000
71631430
71314300
71314000
71314200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK.
II.2.4) Description of the procurement
The Contracting Authority wishes to establish a Framework Agreement to meet the water/wastewater needs of organisations across the entire public sector. The framework is let on behalf of University of Essex but will also be open for use by all other public sector Contracting Authorities (and any future successors to these organisations), as defined in the below link, but not limited to:
http://upg-ltd.co.uk/ojue/
There will be a maximum of 5 suppliers awarded a place on this lot.
II.2.5) Award criteria
Quality criterion: Lot 4: 100 % quality. Lots 1/2/3 quality weighting
/ Weighting: 40.00 %
Price
/ Weighting:
60.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1 x 12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
University of Essex Internal Reference Number is CA5207 — JC060918. Utilities Procurement Group Ltd (who are a subsidiary of Dukefield Ltd) are acting as agents of University of Essex in the development and on-going contract management of this framework. The Contracting Authority utilised an e-tendering system to conduct the procurement exercise — the Sourcing Cloud system at https://suppliers.multiquote.com where the tender was available from the Opportunities menu on the login page of the site. The Contracting Authority has concluded the tender process and the results are detailed within this notice but it should be noted that:
(i) the value of the framework provided in Section II.1.5) is only an estimate and the Contracting Authority does not guarantee any business through this Framework Agreement;
(j) the Contracting Authority has established a Framework Agreement open for use by all Public-Sector Bodies as stated in II.1.4; and
(iii) in reference to Section IV.1.6), Information about electronic auction, whilst the Tender was not run under an e-auction, the Contracting Authority stated users of the Framework may wish to use an e-auction to run a further competition.
It should also be noted that in respect to the Award Criteria stated in II.2.5, the ratio of Quality to Price weighting differed across the framework lots as follows:
— Lots 1, 2 and 3: quality 40 % and price 60 %,
— Lot 4: quality 100 % and price 0 %.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 177-400651
Section V: Award of contract
Lot No: 1
Contract No: CA5207
Title: Lot 1: Non-Half Hourly Electricity Supply and Associated Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/01/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Orsted Sales (UK) Ltd
5 Howick Place
London
SW1P 1WG
UK
Telephone: +44 7879115125
E-mail: tjohn@orsted.co.uk
NUTS: UK
Internet address(es)
URL: www.orsted.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Haven Power
32 The Havens
Ipswich
IP3 9SJ
UK
Telephone: +44 7526167013
E-mail: joe.poyner@havenpower.com
NUTS: UK
Internet address(es)
URL: www.havenpower.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
SSE plc
Inveralmond House, 200 Dunkeld Road
Perthshire
PH1 3AQ
UK
Telephone: +44 1738457104
E-mail: Meeten.Shah@SSE.com
NUTS: UK
Internet address(es)
URL: www.sse.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 60 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CA5207
Title: Lot 2: Half Hourly Electricity Supply and Associated Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/01/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Orsted Sales (UK) Ltd
5 Howick Place
London
SW1P 1WG
UK
Telephone: +44 7879115125
E-mail: tjohn@orsted.co.uk
NUTS: UK
Internet address(es)
URL: www.orsted.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SSE plc
Inveralmond House, 200 Dunkeld Road
Perthshire
PH1 3AQ
UK
Telephone: +44 1738457104
E-mail: Meeten.Shah@SSE.com
NUTS: UK
Internet address(es)
URL: www.sse.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Haven Power
32 The Havens
Ipswich
IP3 9SJ
UK
Telephone: +44 7526167013
E-mail: joe.poyner@havenpower.com
NUTS: UK
Internet address(es)
URL: www.havenpower.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 120 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: CA5207
Title: Lot 3: Natural Gas Supply and Associated Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/01/2019
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Orsted Sales (UK) Ltd
5 Howick Place
London
SW1P 1WG
UK
Telephone: +44 7879115125
E-mail: tjohn@orsted.co.uk
NUTS: UK
Internet address(es)
URL: www.orsted.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SSE plc
Inveralmond House, 200 Dunkeld Road
Perthshire
PH1 3AQ
UK
Telephone: +44 1738457104
E-mail: Meeten.Shah@SSE.com
NUTS: UK
Internet address(es)
URL: www.sse.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 120 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: CA5207
Title: Lot 4: Water and Wastewater Supply and Ancillary Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/01/2019
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Water Plus
Two Smithfields
Stoke-on-Trent
ST1 4FD
UK
Telephone: +44 7976253478
E-mail: bids@water-plus.co.uk
NUTS: UK
Internet address(es)
URL: www.water-plus.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Affinity for Business (Retail) Ltd
Alchemy — 2nd Floor, Bessemer Road
Welwyn Garden City
AL7 1HE
UK
Telephone: +44 3453572424
E-mail: bids@affinityforbusiness.co.uk
NUTS: UK
Internet address(es)
URL: https://www.affinityforbusiness.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 50 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
University of Essex Internal Reference Number is CA5207 — JC060918. Utilities Procurement Group Ltd (who are a subsidiary of Dukefield Ltd) are acting as agents of University of Essex in the development and on-going contract management of this framework. The Contracting Authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at https://suppliers.multiquote.com the tender is available from the Opportunities menu on the login page of the site. The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. University of Essex expressly reserves the rights:
(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;
(b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;
(c) to award a contract covering only part of the consortium's requirements if explicitly detailed within the tender documentation;
(d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable;
(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) where the Contracting Authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the Contracting Authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) where the Contracting Authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the Contracting Authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement.
(h) the Contracting Authority will not be liable for any costs incurred by tenderers;
(i) the value of the framework provided in Section II.1.5) is only an estimate and the Contracting Authority will not guarantee any business through this Framework Agreement; and
(j) the Contracting Authority wishes to establish a Framework Agreement open for use by all Public-Sector Bodies as stated in II.1.4.
Tenderers should note, in reference to Section IV.1.3), envisaged maximum number of participants to the framework:
Where, following the evaluation of bids, more than 1 tenderer is tied with the same final evaluation score, each of these tenderers shall be deemed to occupy the last Framework Agreement contract award position for the purpose of calculating the maximum number of suppliers under the framework.
The Contracting Authority will award a Framework Agreement to additional tenderers beyond the stated maximum number on any particular lot, where their final evaluation score(s) is within 0,5 % of the last placed position only. For the avoidance of doubt, the last placed position in respect of each lot of this framework is 6th place. Therefore on a lot by lot basis, Tenderers within 0,5 %, along with the tenderer in last placed position, shall be deemed to occupy the last Framework Agreement contract award position for each respective lot.
Tenderers should note, in reference to Section IV.1.6), information about electronic auction:
Whilst the Tender is not being run under an e-auction, the Contracting Authority have stated users of the framework may wish to use an e-auction to run a further competition.
VI.4) Procedures for review
VI.4.1) Review body
University of Essex
Wivenhoe Park
Colchester
CO4 3SQ
UK
Telephone: +44 1204374076
E-mail: wendy.cameron@upg-ltd.co.uk
Internet address(es)
URL: https://www.essex.ac.uk/
VI.4.2) Body responsible for mediation procedures
University of Essex
Wivenhoe Park
Colchester
CO4 3SQ
UK
Telephone: +44 1204374076
E-mail: wendy.cameron@upg-ltd.co.uk
Internet address(es)
URL: https://www.essex.ac.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
University of Essex will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
University of Essex
Wivenhoe Park
Colchester
CO4 3SQ
UK
Telephone: +44 1204374076
E-mail: wendy.cameron@upg-ltd.co.uk
Internet address(es)
URL: https://www.essex.ac.uk/
VI.5) Date of dispatch of this notice
29/01/2019