Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
E-mail: sbha@shawc.co.uk
NUTS: UKM91
Internet address(es)
Main address: http://www.sbha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Implementation of an Integrated Finance and P2P System
II.1.2) Main CPV code
48440000
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48443000
48442000
72000000
II.2.3) Place of performance
NUTS code:
UKM91
Main site or place of performance:
Scottish Borders Housing Association.
II.2.4) Description of the procurement
Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies and digital integration between other associated software packages used throughout the association.
Potential services include, but are not limited to: supply and implementation, migration support, integrations, support and maintenance.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of SBHA the Contract may be extended by 2 x 12 month increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Additional modules may be required during the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Changes from previous contract.
The systems can be hosted on-premise on SBHA servers, externally hosted or delivered as a SaaS solution. The total cost of ownership will be taken into account for each option.
We have removed the requirement to have proven experience of integrating to Northgate Housing System.
We have removed the estimated budget of 160 000 GBP over 5 years.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please note the ESPD will be evaluated on the basis of pass/fail.
Please refer to these statements when completing Section 4b of the ESPD (Scotland):
Statements 4B.5.1 and 4B.5.2 — it is a requirement of this contract that Bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
— employer's (compulsory) liability insurance = 5 000 000 GBP,
— public liability insurance = 5 000 000 GBP,
— product liability = 5 000 000 GBP,
— professional indemnity insurance = 1 000 000 GBP.
Minimum level(s) of standards required:
Statement 4B.4 — it is a requirement of this contract that Tenderers should have a credit rating of 51 or above. This will be tested by an Experian credit check undertaken by SBHA.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The previous OJEU Open procurement only returned one bid and this would not comply with SBHA's procurement policy of being able to demonstrate VFM. We therefore need to re run the exercise and urgently need to identify a provider.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/02/2019
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/02/2019
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=571525
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:571525)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Telephone: +44 1750724444
Fax: +44 1750724445
Internet address(es)
URL: http://www.sbha.org.uk
VI.5) Date of dispatch of this notice
29/01/2019