Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Probation Board for Northern Ireland
80-90 North Street
Belfast
BT1 1LD
UK
E-mail: ssd.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 901285 — DoJ PBNI Electronic Case Management System Project
Reference number: ID 901285
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The overall aim is to procure, install and migrate to a CMS solution that provides a robust and flexible case management system that will support the effective and efficient management of service user information. PBNI is therefore seeking to appoint a Contractor to deliver, implement, support and maintain a new case management system, interface with other systems and provide customisation as required. This contract will start on the contract commencement date and will run for an initial period of seven (7) years, this is to include a one (1) year implementation period followed by six (6) years following service commencement (go live). There are also three (3) optional extension periods of one (1) years each.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 154 587.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48600000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The overall aim is to procure, install and migrate to a CMS solution that provides a robust and flexible case management system that will support the effective and efficient management of service user information. PBNI is therefore seeking to appoint a Contractor to deliver, implement, support and maintain a new case management system, interface with other systems and provide customisation as required. This contract will start on the contract commencement date and will run for an initial period of seven (7) years, this is to include a one (1) year implementation period followed by six (6) years following service commencement (go live). There are also three (3) optional extension periods of one (1) years each.
II.2.5) Award criteria
Quality criterion: Qualitative award criteria
/ Weighting: 60
Cost criterion: Quantitative criteria
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
This contract will start on the contract commencement date and will run for an initial period of seven (7) years, this is to include a one 1 year implementation period followed by six (6) years following service commencement go live. There are also three (3) optional extension periods of one (1) year each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 153-351100
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/01/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Due to the sensitive nature of this contract the supplier name will be withheld from publication
Due to the sensitive nature of this contract the supplier name will be withheld from publication
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 154 587.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
In relation to V2.2) Information about tenders: Number of tenders received from tenderers from other EU Member States: 0. Number of tenders received from tenderers from non-EU Member States: 0.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
n/a
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD complied with the Public Contracts Regulations 2015, and applied a 10 day standstill period. This notification provides full information on the award decision. The standstill period provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
VI.5) Date of dispatch of this notice
29/01/2019