Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Vale of Aylesbury Housing Trust
Fairfax House 69 Buckingham Street
Aylesbury
HP20 2NJ
UK
Contact person: Mr Hugh Galliers
Telephone: +44 1296732600
E-mail: contact@vaht.co.uk
NUTS: UKJ1
Internet address(es)
Main address: www.vaht.co.uk
Address of the buyer profile: https://www.housingprocurement.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Selected Facilities Management Tasks for Fairfax House
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Building cleaning services and Selected Facilities Management Tasks for Vale of Aylesbury Housing Trust head office.
Scope of services to include but not limited to:
— weekday evening cleaning service to a 4 storey head office building with approx. 180 desks,
— majority of consumables to buy and restock (see specification),
— key-holding tasks and lock-up,
— water flushing procedures,
— specialist washroom services,
— IT equipment deep cleans,
— occasional reception cover.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
320 000.00
EUR
II.2) Description
II.2.2) Additional CPV code(s)
79993100
90911300
90919000
90919100
90919200
90911200
II.2.3) Place of performance
NUTS code:
UKJ13
Main site or place of performance:
Fairfax House, 69 Buckingham Street, Aylesbury, HP20 2NJ.
II.2.4) Description of the procurement
Building cleaning services and Selected Facilities Management Tasks for Vale of Aylesbury Housing Trust head office.
Scope of services to include but not limited to:
— weekday evening cleaning service to a 4 storey head office building with approx. 180 desks,
— majority of consumables to buy and restock (see specification),
— key-holding tasks and lock-up,
— water flushing procedures,
— specialist washroom services,
— IT equipment deep cleans,
— occasional reception cover.
See procurement documentation for specification.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
There are two options to extend the contract each by 12 months. Therefore the maximum contract length could be 60 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 172-390537
Section V: Award of contract
Title: Cleaning and Selected Facilities Management Tasks for Fairfax House
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/01/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ever Brite Cleaning Services Ltd
Aylesbury
HP19 8DP
UK
NUTS: UKJ13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 320 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please see the following provisional timescales:
— anticipated deadline for SQ questions 19.9.2018,
— anticipated date for SQ answers 26.9.2018,
— deadline for return of SQ 8.10.2018,
— anticipated date for notifying succesfull/unsuccessful economic operators at SQ stage 31.10.2018,
— anticipated date for releasing Invitation To Tender (ITT) documentation 1.11.2018,
— deadline for return of ITT 3.12.2018,
— anticipated notification of outcome date 14.12.2018,
— anticipated contract start date 1.4.2019.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before any contracts are entered into. The Public Contract Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of England and Wales.
VI.5) Date of dispatch of this notice
30/01/2019