Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Common Services Agency (more commonly known as "NHS National Services Scotland") ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: George Futcher
Telephone: +44 1312757041
E-mail: george.futcher@nhs.net
NUTS: UKM
Internet address(es)
Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GP IT Managed Services
Reference number: NP5007/17
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
General Medical Practice patient administration and clinical systems delivered as a managed service, together with associated services (including, but not limited to; implementation, development, testing, support and training services) and optional software modules (“GP IT Managed Services”). The services are to be made available pursuant to a framework to general medical practices (“GP”) or premises from which GP or primary medical care services are provided. The IT needs of NHS Scotland require to be met on a flexible basis to address its evolving business and clinical requirements and to deliver the benefits of improvements in technology. This will result in both changes to service provision and the requirement for additional administrative and clinical services, for which systems may require to be hosted and supported over the term.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
65 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72000000
72212180
48180000
48814000
48814200
72250000
72262000
72263000
48814400
48000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland
II.2.4) Description of the procurement
NSS is awarding a multi-supplier Framework Agreement pursuant to which general medical practice patient administration and clinical systems are to be delivered as a managed service. Call off contracts awarded under the Framework Agreement may be entered into to deliver services to entities constituted pursuant to the National Health Service (Scotland) Act 1978, local authorities, to entities constituted pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014, the Scottish Prison Service, GP practices or premises from which GP or primary medical care services are provided. Such call off contracts may be entered into after mini competition or by direct award. Call off contracts shall have a term of seven (7) years, with a possible extension of up to three (3) years. Call off contracts will be by NSS on behalf of all Health Boards within whose geographical areas GPs are located.
II.2.5) Award criteria
Quality criterion: Functional requirements
/ Weighting: 40
Quality criterion: Non-functional requirements
/ Weighting: 30
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 119-239988
Section V: Award of contract
Contract No: NP5007/17
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/02/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
EMIS Ltd
Rawdon House
Leeds
LS19 7BY
UK
Telephone: +44 1204678578
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Microtest Ltd
18 Normandy Way
Bodmin
PL31 1EX
UK
Telephone: +44 1208261600
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
In Practice Systems Ltd
The Bread Factory, 1a Broughton Street
London
SW8 3QJ
UK
Telephone: +44 1382564321
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 65 000 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
Hosting services may be subcontracted. The provision of option software modules/clinical applications, related services and specific hardware all directly integrated to the core clinical system may be subcontracted.
Section VI: Complementary information
VI.3) Additional information
To expand upon Section II.1.4, contractors appointed to the Framework Agreement will, during the 12 month period following award of the Framework Agreement, be required to achieve a specified extent of compliance with certain functional and non-functional requirements which were all clearly identified in the procurement documents. Upon achieving such compliance, in order to be eligible to be considered for award of any contracts under the Framework Agreement, contractors will be required to enter into a Validation Contract with NSS. The form of Validation Contract was incorporated in to the Framework Agreement, issued with the procurement documents. The validation contract will also regulate on-going compliance by Bidders with any future functional and non-functional requirements notified by NSS.
It is intended that a catalogue will be created by each contractor awarded to the Framework Agreement pursuant to which additional products and services may be purchased by NSS.
Contractors must provide flexible solutions to support data entry, audit, payment processing and reporting for national and local services and support General Medical Services contract requirements.
(SC Ref:571126)
VI.4) Procedures for review
VI.4.1) Review body
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Telephone: +44 1312756000
Internet address(es)
URL: http://www.nhsscotlandprocurement.scot.nhs.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NSS incorporated a “standstill period” of a minimum of ten (10) calendar days (between the date on which NSS despatches the notice(s) of its decision in relation to the conclusion of a Framework Agreement to economic operators who submitted a tender or applied to be selected to tender, and the date on which NSS proposes to first conclude the Framework Agreement). This period allows economic operators in receipt of such a notice from NSS to submit a written request for debriefing information from NSS before the Framework Agreement is concluded. In the event that any economic operator submits a written request for debriefing information to NSS within two (2) working days from the commencement of the standstill period, NSS shall in response to such request, and to the extent only that it has not already done so, inform that economic operator of the reasons why the economic operator was unsuccessful, and the characteristics and relative advantages of the successful economic operator(s), a minimum of three (3) working days before the expiry of the standstill period. Such additional information should be requested from the address at section 1.1.
Where an economic operator is dissatisfied with NSS’ response to its request for debriefing information, or considers that the Framework Agreement has been concluded in breach of the Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.
VI.5) Date of dispatch of this notice
01/02/2019