Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bridgewater Housing Association
Bridgewater Shopping Centre
Erskine
PA8 7AA
UK
Contact person: Ian Munro
Telephone: +44 1418122237
E-mail: imunro@bridgewaterha.org.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.bridgewaterha.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
A.D.A Construction Consultants Ltd
Pavilion 3, St James Business Park, Linwood Road
Paisley
PA3 3BB
UK
Contact person: Alan Shanks
Telephone: +44 1418160184
E-mail: alan.shanks@ada-cc.co.uk
NUTS: UKM83
Internet address(es)
Main address: www.publiccontractsscotland.gov.uk
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Footpath, Car Park and Carriageway Repairs and Maintenance Services
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Services
II.1.4) Short description
The requirement primarily involves repairs, maintenance and improvement services and works to existing hard landscaping areas (including footpaths, car parks, carriageways and steps/staircases) through Erskine, Renfrewshire. The Contract will be delivered over a maximum 4 year period from the commencement date, and the annual estimated value is approximately 200 000 GBP excluding VAT.
II.1.5) Estimated total value
Value excluding VAT:
800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45100000
45111200
45111240
45112000
45112100
45112400
45112700
45112730
44100000
44113100
44113120
44113310
44113700
44113800
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Erskine, Renfrewshire
II.2.4) Description of the procurement
Bridgewater Housing Association intend to enter into a measured term contract with a single Contractor to undertake all services required during the 4 year term of the contract, as described within the schedule of activities incorporated within the Tender Pricing Document (Tender Document C). It is envisaged that the main annual repair services and works requirement will be undertaken between April and June each year of the Contract, however Bidders are advised that ad-hoc works or services may also be also be undertaken during any month of a calendar year through small value orders and Bidders rates entered within Tender Document C will be applied to all orders, including the individual small value orders which may be undertaken outwit the main annual requirement. The commencement date for the 4 year measured term contract is currently estimated to be Monday 1.4.2019 and it is envisaged that the annual approximate value of repair services and works to be undertaken during the Contract shall be 200 000 GBP excluding VAT. Interested parties are advised that a “Meet the Buyer” event shall be held at the offices of Bridgewater Housing Association at 10:00 GMT on Friday 15.2.2019. The event is free of charge and shall include a site visit and shall also provide further information through an overview of Bridgewater Housing Association's requirements and how to complete the tender documentation. Places are limited and interested parties are restricted to 2 delegates per organisation. To record your interest, please email the name of your organisations delegates to alan.shanks@ada-cc.co.uk no later than 17:00 GMT on Wednesday 13.2.2019. Places will be allocated on a first come first served basis and further information on the “Meet the Buyer” Event schedule will be issued to registered delegates in advance of the event.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to these statements when completing Section 4A of the ESPD Scotland.
4A.1 — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country
In which they are established.
4A.2 — Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to these statements when completing Section 4B of the ESPD (Scotland).
Question 4B.1.1 — Bidders will be required to have a minimum “general” yearly turnover of 400 000 GBP for the last 2 years.
Question 4B.1.2 — Bidders will be required to have an average yearly turnover of a minimum of 400 000 GBP for the last 2 years.
Question 4B.3 — Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
4B.5.1 and 4B.5.2 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance — 5 000 000 GBP
Public Liability Insurance — 5 000 000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.8.1 — Bidders will be required to confirm their average annual manpower for the last 3 years.
4C.8.2 — Bidders will be required to confirm their and the number of managerial staff for the last 3 years.
4C.9 — Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the site notice.
4C.10 — Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Minimum level(s) of standards required:
ESPD, Part C Technical and Professional Ability — Bidders responses to Part C of the ESPD will be limited to a maximum of six A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font (please refer to Tender Document B for further information).
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to attached tender documentation. The performance of the successful bidder will be monitored through the key performance Indicators described within Tender Document F attached to this Contract Notice.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/03/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
04/06/2019
IV.2.7) Conditions for opening of tenders
Date:
04/03/2019
Local time: 12:00
Place:
Bridgewater Housing Association,1st Floor, Bridgewater Shopping Centre, Erskine, Renfrewshire, PA8 7AA
Information about authorised persons and opening procedure:
The Tender Postbox will be opened by either the Chair, Vice-Chair or any other Board member of Bridgewater Housing Association not earlier than the tender closing date and time.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2022 or 2023
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Bidders are required to complete the ESPD (Scotland) Version 1.12 attached to the Contract Notice and provide a completed copy of the ESPD (Scotland) Version 1.12 with their tender submission. Part IV Section C “Technical and Professional Ability” will be scored on a pass or fail basis using the following scoring methodology;
0 — Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores “0 – Unacceptable” against any question may be disqualified.
1 — Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 — Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 – Very Good — Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.
5 — Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
A Tenderer will be required to achieve a minimum score of 3 against each Question within Part C, i.e. a score of 3 or greater shall represent a Pass whereas a score of 2 of lower will represent a Fail. Bridgewater Housing Association may disregard, and not evaluate the remainder of a tenderers bid should the tenderer fail to achieve the minimum score of 3 (a Pass) against any of the Questions included with Part C. Part D — Quality assurance schemes and environmental management standards. Please refer to Tender Document H “Standardised Statements” when completing Part IV Section D “Quality assurance schemes and environmental management standards”.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=572194
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:572194)
VI.4) Procedures for review
VI.4.1) Review body
Bridgewater Housing Association
1st Floor, Bridgewater Shopping Centre
Erskine
PA8 7AA
UK
Telephone: +44 1418122237
E-mail: gstapleton@bridgewaterha.org.uk
VI.5) Date of dispatch of this notice
01/02/2019