Contract notice
Section I: Contracting
authority
I.1) Name and addresses
WHG
100 Hatherton Street
Walsall
WS1 1AB
UK
Contact person: Mrs Louise Green
Telephone: +44 3005556666
E-mail: procurement@whgrp.co.uk
NUTS: UKG3
Internet address(es)
Main address: http://www.whg.uk.com
Address of the buyer profile: http://www.whg.uk.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.due-north.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Office and Data Room Repairs and Maintenance Services — M&E
Reference number: DN385615
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Whg requires a single management structure that oversees all the maintenance work that is required within our various Offices, data centres and plant rooms. WHG is looking for a leading company that has an excellent technical understanding of the data centres and plant rooms from both environmental and from IT perspectives, and can meet all the required accreditations and certifications required to provide these types of services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50800000
42510000
31154000
50532000
31625100
35111500
II.2.3) Place of performance
NUTS code:
UKG3
II.2.4) Description of the procurement
A requirement to provide MSRA’s that cover actual individual site activities (e.g. using ladders, brazing, etc.) is required, in addition, it is also essential that at times operational method statements are produced which look at how the work is to be carried out to prevent any data centre and plant room downtime e.g. A/C’s are being serviced. Documented processes for handling faults that fixes the immediate problem, but also looks wider at the implications (Why did that happen? Has this happened before? How could the impact of such a fault be lessened in the future?). An engineering force (subcontractors) that are seasoned professionals at working in data centre environments and understand the implications of issues and adopt action plans accordingly. The equipment in the data centres is unique to that room and needs specialists with a unique set of skills in each discipline. The company must have a structured Health and Safety process that ensures that all work carried out is done so in a safe and appropriate manner (based on method statements and risk assessments) and that all relevant parties are aware of such works. The tender documentation will detail all requirements and locations in details. This will be a one-stop shop contract and will not be split into single components. The successful contractor must be able to show a commitment to providing effective services that provide value for money to WHG and its customers. The proposed initial fixed term contract period will be for 3 (three) years commencing on or about the 1.6.2019. The contract will be extendable up to a maximum of 2 (two) years by one or more extensions of whatever period(s) WHG specified subject to satisfactory performance and meeting key performance indicators by the provider. The contract term will not exceed 5 (five) years. WHG reserve the right to withdraw from this procurement procedure at anytime without awarding a contract. WHG and/or its advisors shall not be liable for and will not pay any costs in respect of the preparation of any application and tender submission of any applicant or bidder whether they are successful or unsuccessful and all applicants and bidders are to be responsible for all of the costs and expenses they incur as a result of participating in this procurement process, irrespective of whether the procedure is completed or is abandoned without any appointment. A tenderer shall be deemed to have unequivocally accepted this as a condition precedent to participation in this procurement process. This ITT process will be managed via our electronic tender solution hosted by Due North (referred to in this document as “The Portal”). All document exchange and communication between WHG and selected Tenderers will always be via the portal. The portal provides a secure, auditable and efficient method of exchanging information and documents between the parties.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial fixed term period will be for 3 years commencing on or about the 1.6.2019 and will be extendable up to a maximum of 2 years by one or more extensions of whatever period(s) WHG specifies subject to satisfactory performance and meeting key performance indicators by the provider. The term will not exceed 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Whg reserves the right to consider the option at some stage during the contract period to remove elements from the contract and to have this work undertaken directly by WHG. Future requirements of the services may extend beyond the Borough of Walsall.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/03/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
08/03/2019
Local time: 12:10
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
WHG reserves the right not to accept variant bids at any stage in the process. WHG considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically
advantageous tender. WHG does not bind itself to accept the lowest tender or any tender and will not be responsible for, or pay any expenses incurred by the tenderer in the preparation of this tender. Relevant and proportionate suitability assessments will be undertaken e.g. mandatory and discretionary exclusions: taxes, bankruptcy, misconduct and other situations referred to in the 2015 Regs. WHG will also check that any bidder has the legal and financial capacities and the technical and professional abilities to perform the contract. You will be asked in your bid to agree that if not currently held, you and/or your subcontractors are willing to meet the following levels if successful. Minimum level(s) of standards (accreditations or equivalents, memberships) required is: ISO14001 and ISO9001 (UKAS Quality Management). Evidence will be required, any company found not to hold the relevant certification/accreditation will be disregarded from the process and not progress further.
Bidders and their sub-contractors must also hold the following memberships: The Building Engineers Services Association; The Refcom Register of Companies Competent to Manage Refrigerants (Refcom Elite); The Data Centre Alliance (DCA); ECA, ELECSA, NAPIT or NICEIC. Again failure to hold or agree to hold the memberships indicated may result in your proposal disregarded from the process and not progress further. The Transfer of Undertakings (Protection of Employment) Regulations 2006 (“TUPE”) is not likely to apply to the workforce of the incumbent contractor(s) in relation to the services under the contract, however, ultimately whether or not TUPE applies is a matter of law. The entire process will be carried out electronically via “The Portal”. Please complete all questions within the portal and return the quantitative/pricing schedule by uploading it within the relevant section; all other scanned documents should be uploaded to the qualitative schedule section or other specified section. WHG’s expectations for the service provider to help them benefit their customers and their local communities through the creation and delivery of employment and training opportunities and other community benefits.
Please read in conjunction with Section 11 and Section 111 before expressing an interest.
These services are being tendered in line with the Public Contracts Regulations 2015. To support your financial information provided, a credit check will also be carried out, should this financial assessment highlight a risk of business failure then more information may be requested e.g. bank letter. WHG will require the following levels of insurance:
Professional Indemnity 2 000 000 GBP;
Employers Liability 10 000 000 GBP;
Product Liability 10 000 000 GBP; and
Public Liability 10 000 000 GBP.
The contract will contain a break provision that may be exercised by WHG subject to the giving of the period of notice stipulated in the contract.
Economic operators bidding together: WHG reserves the right to require that a lead economic operator assumes primary liability for the group and that each organisation in the group accepts joint and several liability and/or that groupings of economic operators be required to form a single legal entity with which WHG may contract.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
UK
VI.5) Date of dispatch of this notice
04/02/2019