Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bath and North East Somerset Council
Guildhall, High Street
Bath
BA1 5AW
UK
Contact person: Mrs Cheryl Hansford
Telephone: +44 1225477273
E-mail: cheryl_hansford@bathnes.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.bathnes.gov.uk
Address of the buyer profile: http://www.bathnes.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Short Breaks for Disabled Children
Reference number: DN359691
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The aim of short breaks for disabled children’s provision is to ensure that disabled children and young people have access to social experiences and interactions alongside their disabled peers within the local community. Families are also provided a break from their caring responsibilities and given an opportunity to recharge their batteries and/or carry out activities with other family members.
Services are split into 4 lots:
1) Short Term Residential Overnight Breaks;
2) Befriending/Buddy Scheme;
3) Targeted Holiday Schemes;
4) Targeted Term Time Provision.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 982 800.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Short Term Residential Overnight Breaks
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
Provision of overnight care to a maximum of 5 children/young people per day, on 5 nights per week. The service will operate from a Council owned property and the service will be Ofsted registered. Children are referred to the service through the Disabled Children's Team.
II.2.5) Award criteria
Quality criterion: Ofsted
/ Weighting: 20
Quality criterion: Activities and Outcomes
/ Weighting: 15
Quality criterion: Moving on
/ Weighting: 10
Quality criterion: Family activities
/ Weighting: 5
Quality criterion: Staffing
/ Weighting: 20
Quality criterion: Added value
/ Weighting: 10
Quality criterion: Social value
/ Weighting: 5
Quality criterion: Young people's question
/ Weighting: 5
Quality criterion: Independent living skills for teenagers
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the contract by 2 x 12 month periods, beyond the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Befriending/Buddy Scheme
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
Through the Befriending/Buddy Scheme disabled children and young people will have the opportunity to access a range of social experiences to build self-confidence and to enjoy time outside of their family/home environment. The range of provisions on offer will provide an opportunity for them to develop life skills, confidence and self-esteem, and will be encouraged to build and develop positive relationships with peers and access services within community settings.
II.2.5) Award criteria
Quality criterion: Staffing
/ Weighting: 25
Quality criterion: Matching of young people
/ Weighting: 30
Quality criterion: Wider network of support
/ Weighting: 15
Quality criterion: Family activities
/ Weighting: 5
Quality criterion: Added value
/ Weighting: 10
Quality criterion: Social value
/ Weighting: 5
Quality criterion: Young people's question
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the contract by 2 x 12 month periods, beyond the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Targeted Holiday Schemes
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
Provision of School Holiday Schemes for disabled children and young people aged 3 to 19 years (up to their 20th birthday) and who live in the B&NES area. The School Holidays Scheme are open to those disabled children and young people with an identified disability as defined in the Equality Act 2010 and/or have been assessed by or who are known to social care.
This service will be available in multiple community locations to cover the whole of Bath and North East Somerset. Overnight provision can take place within or outside the B&NES Area.
II.2.5) Award criteria
Quality criterion: Programme
/ Weighting: 35
Quality criterion: Activities
/ Weighting: 20
Quality criterion: Family activities
/ Weighting: 5
Quality criterion: Staffing
/ Weighting: 20
Quality criterion: Added value
/ Weighting: 5
Quality criterion: Social value
/ Weighting: 5
Quality criterion: Young people's question
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the contract by 2 x 12 month periods, beyond the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Targeted Term Time Provision
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
Provision of weekly sessions, during term time for disabled children and young people aged 5-21 years (up to 22nd Birthday) and who live in the B&NES area. The provision is open to those disabled children and young people with an identified disability as defined in the Equality Act 2010 and/or has been assessed by or who are known to social care.
This service must be available in multiple locations to cover the whole of Bath and North East Somerset. Overnight provision can take place inside or outside of the B&NES area. Each session will reach a minimum of 15 (dependent on the needs of the disabled children and young people attending) and will not exceed 25 children/young people per session.
II.2.5) Award criteria
Quality criterion: Programme
/ Weighting: 35
Quality criterion: Activities
/ Weighting: 20
Quality criterion: Family activities
/ Weighting: 5
Quality criterion: Staffing
/ Weighting: 20
Quality criterion: Added Value
/ Weighting: 5
Quality criterion: Social value
/ Weighting: 5
Quality criterion: Young people's question
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the contract by 2 x 12 month periods, beyond the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 190-429699
Section V: Award of contract
Lot No: 1
Title: Short Term Residential Overnight Breaks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Action for Children Services Ltd
3 The Boulevard, Ascot Road
Watford
WD18 8AG
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
974 396.73
GBP
/ Highest offer:
1 623 994.55
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Befriending/Buddy Scheme
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Time2Share
Unit 35 Easton Business Centre, Felix Road
Bristol
BS5 0HE
UK
NUTS: UKK12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
111 749.28
GBP
/ Highest offer:
186 248.80
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Targeted Holiday Schemes
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bath Area Play Project
Odd Down Community Centre, Odins Road
Bath
BA2 2TL
UK
NUTS: UKK12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
354 503.13
GBP
/ Highest offer:
590 838.55
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 63 %
Short description of the part of the contract to be subcontracted:
Delivery of 3-5 years provision in Bath
Delivery of 5-19 years provision in Keynsham
Delivery of 3-19 years provision in Radstock
Section V: Award of contract
Lot No: 4
Title: Targeted Term Time Provision
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bath Area Play Project
Odd Down Community Centre, Odins Road
Bath
BA2 2TL
UK
NUTS: UKK12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
322 611.06
GBP
/ Highest offer:
537 685.10
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 50 %
Short description of the part of the contract to be subcontracted:
Delivery of 2 sessions/week totalling 3 hrs term time
Delivery of 2 x 2 hour session, weekly term time
Delivery of 3 x 2 hr weekly
Delivery of 2 x 1.5 hr weekly sessions, term time
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Bath and North East Somerset Council
Bath
UK
VI.5) Date of dispatch of this notice
05/02/2019