Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Leicestershire County Council
Croft Depot, Arbor Road
Croft
LE9 3GE
UK
Contact person: Mrs Barbara Hunter
E-mail: OHPurchasing@leics.gov.uk
NUTS: UKF22
Internet address(es)
Main address: http://www.leicestershire.gov.uk
Address of the buyer profile: http://www.leicestershire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Leicestershire Gully Emptying Contract 2019
Reference number: DN372264
II.1.2) Main CPV code
90000000
II.1.3) Type of contract
Services
II.1.4) Short description
Leicestershire County Council (the Council) is re-organising the way it delivers the gully emptying service across the County. As a result the County Council is seeking to identify and appoint one Contractor to provide a gully emptying service across the whole of the County.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90642000
II.2.3) Place of performance
NUTS code:
UKF22
II.2.4) Description of the procurement
Currently the County Council self delivers the gully emptying and jetting service across the whole County with support from top up contracts as required.
In future the County Council will only self deliver the planned and reactive jetting work with the planned gully emptying work being carried out as part of this new contract.
The County Council currently has some 127 000 gully pots on its highways. The contract will include the emptying of c92 000 of these pots on a planned basis each year.
The service consists of the following elements:
— planned gully emptying including the provision of water,
— tagging gullies that cannot be emptied because of jammed lids, parked cars or require jetting,
— completion of daily whereabouts records and weekly summary records,
— disposing arisings at the Councils gully recycling facility at Billesdon depot on a free of charge basis,
— all temporary traffic management.
All plant engaged on the service shall be fitted with working GPS tracker devices capable of displaying real time information of the plant whereabouts. The Contractor shall arrange for an internet link so that the employer can have access to the plant real time whereabouts.
II.2.5) Award criteria
Quality criterion: Quality statement
/ Weighting: 20 %
Quality criterion: Social Value
/ Weighting: 5 %
Price
/ Weighting:
75 %
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will start on the 1.4.2019 and be for a minimum 3 year period with up to 2 x 1 year extensions (subject to performance) making a potential 5 year contract period in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 207-472759
Section V: Award of contract
Title: Leicestershire Gully Emptying Contract 2019
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/02/2019
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
FM Conway Ltd
Conway House, Vestry Road, Kent
Sevenoaks
TN14 5EL
UK
NUTS: UKJ4
Internet address(es)
URL: http://www.fmconway.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: http://www.justice.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Leicestershire County Council (LCC) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
06/02/2019