Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Welland Procurement
Welland Procurement Unit, c/o Melton Borough Council
Melton Mowbray
LE13 1GH
UK
Contact person: Mrs Clare Ellis
Telephone: +44 7876574944
E-mail: cellis@melton.gov.uk
NUTS: UKF
Internet address(es)
Main address: http://www.melton.gov.uk/council_and_democracy/selling_to_the_council.aspx
Address of the buyer profile: http://www.melton.gov.uk/council_and_democracy/selling_to_the_council.aspx
I.1) Name and addresses
Blaby District Council
Narborough
UK
E-mail: nick.brown@blaby.gov.uk
NUTS: UKF
Internet address(es)
Main address: www.blaby.gov.uk
I.1) Name and addresses
Newark and Sherwood District Council
Newark
UK
E-mail: Nick.Wilson@newark-sherwooddc.gov.uk
NUTS: UKF
Internet address(es)
Main address: https://www.newark-sherwooddc.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Joint Procurement for Cloud Based Finance System
Reference number: DN389041
II.1.2) Main CPV code
48440000
II.1.3) Type of contract
Services
II.1.4) Short description
The 3 Councils are seeking to procure a new financial management system. In this era of reduced Government funding tight controls are needed over budgets and spending. With Councils experiencing financial difficulty, financial scrutiny is of paramount importance within the Local Government sector. This requires a transparent, efficient, effective and user-friendly financial management system to improve the financial management skills of non-financial officers.
II.1.5) Estimated total value
Value excluding VAT:
3 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Interested bidders are asked to note the Mandatory and Exclusion Criteria in the SSQ before making a decision on whether to submit a tender. Particular care should be taken when responding to the GDPR questions and the Mandatory Requirements question.
Bidders are also asked to note that in addition to those Councils jointly procuring this contract, the following additional Councils are eligible to make use of the ensuing contract:
— Oadby and Wigston District Council: value within the overall contract value is 375 000 GBP (including an allowance for implementation),
— Hinckley and Bosworth District Council: value within the overall contract value is 585 000 GBP (including an allowance for implementation).
All Councils named in this procurement reserve the right to increase or decrease the number of software licences they require during the term of the contract as their business need changes.
Please be aware that the Council are looking for a SaaS rather than traditional licencing agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of 5 years may extended by 2 further periods of 5 years making a total contract term of 15 years. The value has been calculated over this maximum term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/03/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/03/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Melton Borough Council
Melton Mowbray
UK
VI.5) Date of dispatch of this notice
07/02/2019